Academy of Sciences Library

Loan Services Department

Nepojmenovaný dokument
  • Telephone:
    221 403 254; 224 240 525 (orders, reservations, loan extensions)
    221 403 208 (information on the collection)
  • Fax: 224 240 611
  • E-mail: servis@knav.cz
  • Postal address: Národní 3, 115 22 Prague 1
  • Head of department: Kateřina Kalinová

The Loan Services Department is located in the Services Hall of the Academy of Sciences Library.

Opening hours of the Services Hall: Monday–Friday; 9.00 a.m. – 7.00 p.m.

Profile

Loan Services Department
  • performs the registration of new users and keeps records of registered users of the Academy of Sciences Library, provides absence loan services in the Services Hall;
  • extends the loan period of loaned documents;
  • keeps records of losses of loaned documents and is responsible for their replacement, secures documentation for their recovery by legal means;
  • provides self-service copying and copying services for users of the Academy of Sciences Library;
  • administers the central cash desk for users of the Academy of Sciences Library;
  • administers the computer study in the Services Hall.


Contents

  1. User registration
  2. The loan of documents; the extension of loan periods
  3. The ordering of documents
  4. The issuing and return of loaned documents
  5. Reprography

 

1) User registration:

  • Registration may be performed only in person, not by proxy.
  • The following may become users following the issuing of a library card:
    • Czech citizens over the age of 15;
    • Foreign nationals over the age of 15;
    • juridical persons.

Conditions for the issuing of library card

  1. The presentation of a valid identity pass
    • members of staff of institutes of the Academy of Sciences of the Czech Republic will present a valid identity card and confirmation of their employment with the Academy of Sciences of the Czech Republic;
    • Czech citizens will present a valid identity card;
    • foreign nationals from European Union countries will present a passport or driver’s licence;
    • foreign nationals not from European Union countries will present a passport for the attendance use of services, and documents entitling them to permanent or long-term residence in the Czech Republic for the purpose of the absence loan of documents.
  2. Payment of a fee for the production of a library card and a registration fee (members of staff of institutes of the Academy of Sciences of the Czech Republic are not obliged to pay a registration fee if they present confirmation of their employment with the Academy of Sciences of the Czech Republic; they will, however, be charged a fee for the production of a library card)
  3. The provision of a current photograph (photographs may be produced by the staff of the Loan Services Department at the Academy of Sciences Library)
  4. The signing of a declaration that the applicant has been acquainted with the Library Code and has undertaken to observe it.
  5. The agreement of the user to the inclusion of his/her personal details in the database of the Academy of Sciences Library. The processing and use of personal details is subject to Act 101/2000 Sb.

The validity of library cards

  • Library cards are non-transferrable.
  • Library cards are issued for a period of 365 or 183 days (library cards for members of staff of institutes of the Academy of Sciences of the Czech Republic are valid for 3 years).
  • Library cards may be renewed; when renewing his/her library card the user will pay only the registration fee (members of staff of institutes of the Academy of Sciences of the Czech Republic will present confirmation of continued employment with the Academy of Sciences of the Czech Republic when extending their registration).

    Lost library cards

    Users are obliged to report the loss of library cards without delay to the staff of the Loan Services Department, who will block the given card in the records of users. The Academy of Sciences Library will issue a replacement card to the user on request. The issuing of a replacement card is conditional to the payment of the pertinent fee.

    The use of library services by non-registered visitors

    The Academy of Sciences Library offers non-registered visitors two ways of using its services:

    • One-day admission without the use of the services of the computer study, allowing visitors access to a complete selection of reference collections in the Services Hall on the given day; holders of one-day admissions are not allowed access to the internet in the computer study
    • A one-off charge for the use of the services of the computer study, allowing visitors access to the internet in the computer study on the given day for a period of 90 minutes and access to a complete selection of reference collections in the Services Hall

    Charges

    Library cards valid for 365 days

    Persons aged 15 to 70 
    		150 CZK
    Persons over the age of 70
    		free
    members of staff of institutes of the AS CR
    		 free

    Library cards valid for 183 days

    Persons aged 15 to 70
    		80 CZK
    Persons over the age of 70 free

    Charge for the production of a library card
    		 20 CZK
    Charge for the production of a duplicate library card 50 CZK

    One-day admission (without access to the internet) 10 CZK
    One-off fee for the use of the internet (90 minutes) 50 CZK

     

    2) The loan of documents; the extension of loan periods

     Absence loan services

    • allowing loaned materials to be taken out of the library building
    • provided to registered users only
    • The basic loan period is 30 days
    • This loan period may be extended repeatedly if the document in question has not been requested by another user; the period of loan may be extended three times by the length of the basic loan period from the date of extension, following which the loaned document must be returned or presented for renewal of the entire loan process
    • A loan may be extended only before the expiry of the loan period, as follows:
      in the electronic catalogue of the Academy of Sciences Library (select User in the menu), in person, by telephone (tel: 221 403 254) or by e-mail (servis@knav.cz); the Academy of Sciences Library will make a charge if the loan period is exceeded

    Charges

    the ordering of a document free
    the reserving of a document 10 CZK
    notification of a reservation sent by post 10 CZK
    notification of a reservation sent by e-mail
    		 free
    failure to collect a requested or reserved document
    		10CZK

    Other charges associated with absence loan services are given in the tariff of services and charges of the Academy of Sciences Library.

    Attendance loan services

    • allowing loans only in the study of the Services Hall of the Academy of Sciences Library
    • provided to registered users

    • The basic loan period is 14 days
    • This loan period may be extended once by the length of the basic loan period from the date of extension
    • Loans may be extended only before the expiry of the loan period, as follows:
      in person, by telephone (tel: 221 403 254) or by e-mail (servis@knav.cz)
    • The opportunity of attendance loans from the reference collections located in the Services Hall is also provided to unregistered visitors following the payment of a charge for one-day access or a one-off charge
    • No charge is made for attendance loan services from the collections of the Academy of Sciences Library

    3) The ordering of documents

    Only a selection of the collection of the Academy of Sciences Library is available for immediate study in the Services Hall. These documents are designed merely for attendance loan in the study and cannot be ordered. The majority of documents have to be dispatched from storage or the depository when ordered.

    Documents may be ordered:
    1. On-line from the catalogue (http://aleph18.lib.cas.cz)
      Requests for all documents obtained since 1993 may be placed in this way. Older documents are gradually being processed for on-line ordering and many can already be found in the electronic catalogue
    2. Using order cards
      Order cards, which must be completed and handed in to the staff of the Loan Services Department, are designed for the ordering of documents that cannot be reserved from the catalogue. It is important to copy the correct shelf mark, i.e. the number under which the requested work is stored, from the catalogue or computer for orders submitted in this way. These documents may also be ordered by telephone (tel: 221 403 254) or by e-mail (servis@knav.cz)

    The period of dispatch of documents

    is dependent on the place in which they are stored, which can be found in the description of the given item in the section Collection.

    1. Collection Store
      Documents are prepared for collection within 30 minutes.
    2. Collection Depository
      Documents are prepared for collection within 48 hours.
      (days on which the library is closed to the public do not count towards this time)
    3. Collection Hall
      Documents stored in the study cannot be ordered.
      (they are designed merely for attendance loan in the study)
    4. Collection Reference
      Documents are prepared for collection within a maximum of 24 hours
      (Documents from the collections reference must be ordered from the staff of the Loan Services Department; these documents are designed merely for attendance loan in the study)

     

    4) The issuing and return of loaned documents

    Documents will be ready for collection at the Loan Services Department after the period of time required for the processing of the order. Documents from the collections store and depositary will be kept for the user for collection for 5 working days; documents from the collections reference will be ready for the user at a specific time and date.

    Only the user who has ordered the given documents has the right to collect and borrow them. The user must always present his/her library card to the staff on duty when collecting ordered documents. When loaning documents in absentee, the user is obliged to confirm the receipt of the documents with his/her signature. Only the given user may sign for the documents in question.

    Borrowed items should be returned to the same desk. They may be returned by another person, and no library card need be presented.

    Only materials from the Academy of Sciences Library that have been property recorded as absence loans in the Services Hall and their receipt confirmed by the user with his/her signature may be taken out of the building.


    5) Reprography

    1. Self-service copying in the Services Hall
      • black-and-white
      • the maximum size of both the original and the copy is A3
    2. Copying permormed by the staff of the Loan Services Department
      • black-and-white
      • the maximum size of both the original and the copy is A3
    3. To order
      • the production of copies from originals unsuitable for self-service copying may be ordered at the bookbinding and reprography centre of the Academy of Sciences Library, which also offers a great many other services. An overview of the products it offers is given in the tariff of services and charges of the Academy of Sciences Library.