Library regulations – Library of Czech Academy of Sciences

LIST OF ABBREVIATIONS AND THE DEFINITION OF BASIC TERMS

1. THE BASIC RIGHTS AND OBLIGATIONS OF USERS AND VISITORS

1.1 General principles
1.2 Violation of provisions of the Library Regulations
1.3 Cloakroom and lockers
1.4 Inspection of personal effects and bags
1.5 Items not collected from the cloakroom and lockers
1.6 Storage of items not collected from the cloakroom
1.7 Noise and the consumption of food and drinks
1.8 Turnstiles and security gate
1.9 LCAS equipment
1.10 Storage of the study materials of users at the LCAS
1.11 Inspection of documents taken out of the protected zone
1.12 Camera system
1.13 Closure of the LCAS to the public
1.14 Photography and filming at the LCAS
1.15 Complaints

2. REGISTRATION AND THE PROCESSING OF PERSONAL DATA

2.1 Users
2.2 Employees of the CAS
2.3 Off-site membership with a library card
2.4 On-site membership with a library card
2.5 Membership for remote access without a library card
2.6 User account
2.7 The log-on details
2.8 Visitors, one-day passes
2.9 The processing of personal data

3. LOAN RULES

3.1 Off-site loans from depositories
3.2 Off-site loans from the freely accessible library holdings
3.3 On-site loans from depositories
3.4 On-site loans from the freely accessible library holdings
3.5 Loans from the historical book collection
3.6 Lost documents and methods of payment

4. SERVICES

4.1 Reprographic services
4.2 Electronic information resources
4.3 Interlibrary services
4.4 Computer equipment and the Internet in the Computer Study
4.5 LCAS Wi-Fi
4.6 Research services
4.7 Individual studies

5. PRICE LIST

5.1 Registration
5.2 Requests and reservations
5.3 Late return and reminders
5.4 Loss of a document
5.5 Fees for the lease of an individual study
5.6 Interlibrary services
5.7 Research services
5.8 E-books on Demand (EOD)
5.9 Other fees
5.10 Reprographic and bookbinding services

FINAL PROVISIONS

GENERAL PROVISIONS

The Library of the Czech Academy of Sciences is a specialised library focusing on scientific research and building up a holding of basic scientific resources and specialised printed and electronic resources in all branches of science. The LCAS provides public library and information services to the staff of the Czech Academy of Sciences, private individuals and public libraries based in the Czech Republic.

For the purposes of protecting the library holdings entrusted to the administration of the LCAS, a loan is defined in accordance with generally mandatory regulations as a contractual loan relationship between the LCAS and a user or visitor. These Library Regulations define the rights and obligations of users and visitors, including provisions on contractual penalties for the violation of these obligations, definition of the system of reminders including associated costs and the method for the payment of damages (in accordance with the provisions on the loan of movables according to Act 89/2012 Sb., The Civil Code, as amended, the pertinent provisions of procedural and associated regulations, and these Library Regulations).

The Library of the Czech Academy of Sciences provides library services in accordance with its Founding Charter, Act 341/2005 Sb. on Public Research Institutes, Act 283/1992 Sb. on the Czech Academy of Sciences, and Act 257/2001 Sb. on Libraries and the Conditions of Operation of Public Library and Information Services (The Library Law). These Library Regulations are issued by the LCAS in accordance with these laws and in connection with other laws and regulations (in particular the Civil Code, the Criminal Code and the Copyright Law).

LIST OF ABBREVIATIONS AND THE DEFINITION OF BASIC TERMS

CAS – The Czech Academy of Sciences

EIR – electronic information resources

LCAS – The Library of the Czech Academy of Sciences

LRSD – Loan & Reference Services Department

The library holdings are all documents made available to users and visitors by the LCAS.
A document is any individually registered library item in the library holdings.
The historical book collection is that part of the library holdings comprised of all documents published up to the year 1860 and a selection of newer documents; it is comprised of first editions, old printed works and rare modern titles, manuscripts and archive materials.
The freely accessible library holdings are comprised of the part of the library holdings located in the protected zone and designed for on-site and off-site loans; users and visitors may borrow documents from these holdings independently of the staff of the LCAS.
Depositories are closed storerooms in which parts of the library holdings are stored.
Electronic information resources are digital information resources available over computer networks.
The premises of the LCAS are any library premises accessible to users and visitors, including the protected zone, rest area, cloakroom, lobby and toilets.
The protected zone is the area demarcated by the entry turnstile and exit turnstile with a security gate that is accessible exclusively to users with valid registered membership with a library card and visitors with a valid one-day pass.
A study position is one chair at a table or computer station in the self-service computer study, or one individual study.
An individual study is a lockable space with one study position in the protected zone which may be leased by users with a valid library card.
The rest area is an area with drinks dispensers and vending machines designed for users and visitors where they can consume food and non-alcoholic drinks, talk more loudly than in other library areas and make telephone calls.
A user is anyone holding valid registration of membership (one of the various types of membership) at the given moment; users have the right to use the library holdings, technical equipment, data and other LCAS services provided to the public, this either in person or through another person, over the Internet, telephone, etc. under the conditions stipulated in these Library Regulations.
A visitor is anyone with a valid one-day pass (one of the various types of one-day pass) at the given moment; visitors have the right to use the library holdings, technical equipment, data and other LCAS services provided to the public under the conditions stipulated in these Library Regulations.
A leaser of an individual study is a user who has, before the beginning of the agreed period of lease of an individual study at the latest, settled all his or her obligations in respect of the LCAS, this including the payment of the lease fee, and who has formally taken over an individual study from LCAS staff.
A researcher is a user with a registered research card; researchers have the right to use the historical book collection under the conditions stipulated in these Library Regulations.
An acceptable means of personal identification is a valid identity pass or other valid means of identification by means of which users and visitors can prove their identity and be accepted by the LCAS for the provision of LCAS services.
Registration for remote access is registration that entitles users to use EIR made available on the LCAS WebPages.
Remote registration is user registration without the need to visit the LCAS in person. A user registered in this way is entitled to remote access to EIR only.
Remote access to EIR is access allowing users to use digital information resources on their own devices without needing to be present at the LCAS in person.
A one-day pass is a pass entitling a visitor to enter the protected zone and use freely accessible library holdings and on-site services during daily LCAS opening hours. A one-day pass is valid for one calendar day.
A loan request is an order for a document from a depository in the name of a user or visitor.
A loan reservation is an order for a document that has, at the given moment, already been ordered, borrowed or reserved by another user or visitor.
An off-site loan is the loan of a document from the depositories or the freely accessible library holdings; the LCAS allows authorised users to take these loans out of the protected zone; authorised users may perform the off-site loan of a document on either a self-service or assisted basis.
A self-service loan means the crediting of requested documents to a user account performed by a user using the self-service loan device without the assistance of the staff of the LCAS.
An assisted loan means the crediting of requested documents to a user account performed by the staff of the LCAS.
The collection period is the period of time for which documents ordered for off-site loan from depositories or documents reserved for loan remain available for collection by a user.
An on-site loan is the loan of a document that may be used by users and visitors within the protected zone only; any item from the available library holdings may be loaned on site depending on its physical condition.
The storage period is the period of time for which documents ordered from depositories for on-site loans remain available for loan to users and visitors.
A loan from the historical book collection is the loan of selected documents that researchers may use only in the research room under the supervision of a member of LCAS staff.
The loan period is the period of time for which a user or visitor may use a loaned document. The loan period is stipulated by the LCAS at the time at which a loan is made. Should the LCAS not stipulate a loan period, the periods stipulated by the Library Regulations will apply.
A loan ticket is a printed document that contains information on a loaned document (such as the date of loan) and information on the user or visitor who will confirm receipt of the loan item with his or her signature.
The self-service loan device is located in the protected zone enabling users to perform the self-service off-site loan of documents they have requested from a depository or documents they have selected from the freely accessible library holdings.
The book return box is a self-service device enabling users to return loaned documents outside LCAS opening hours. The book return box located behind the entry door to the LCAS is accessible from 6 a.m. to 8 p.m. Monday to Friday.
A user account records all operations in the loan process and any charges for late return and charges for other types of service.
A credit account is a user account in which a financial sum serving for the payment of charges for self-service printing and self-service copying is deposited.
Research is either the process of searching for information on a specific topic on the basis of a specific request or a list of information found resulting from this process.
The LCAS W-Fi is a wireless Internet connection in the protected zone that can be used by users and visitors on their own devices.

1. THE BASIC RIGHTS AND OBLIGATIONS OF USERS AND VISITORS

1.1 General principles

Users and visitors are obliged to observe the Library Regulations, to follow the instructions of members of LCAS staff and security staff, and to heed written orders and instructions placed in visible places on LCAS premises. A user or visitor may occupy only one study position. Users and visitors are obliged to behave in a considerate manner towards others, first and foremost to observe the principles of peace and quiet and to refrain from any deliberate or negligent acts that might result in damage to LCAS property or the property or health of other persons. The user or visitor is responsible for any damage caused to LCAS property to the extent stipulated in the Library Regulations and the pertinent provisions of the Civil Code.

Users and visitors will lose the right to use LCAS services if they violate the Library Regulations and, in particular:

if they do not use LCAS premises in accordance with their intended purpose (e.g. sleeping, smoking),
if their behaviour disturbs, interferes with or otherwise inconveniences others (e.g. disorderly conduct, verbal assaults, noise),
if they fail to respect basic rules of hygiene (extremely dirty clothing, bad smells),
if they are under the influence of alcohol or narcotics,
if they pose a threat to the health or safety of other persons present on LCAS premises, in particular other users and visitors and members of LCAS staff,
if they use more than one study position for their own purposes.

1.2 Violation of provisions of the Library Regulations

Any users or visitors violating the Library Regulations during their visit to LCAS premises will be notified of this fact by the staff of the LCAS and requested to refrain from the given violation immediately. Should a user or visitor fail to respect such a notification, he or she may be expelled from LCAS premises for the remainder of the day.

In the case of repeated violation of the Library Regulations, the staff of the LCAS have the right to deny the visitor in question the provision of LCAS services for a period of six months and to block the user’s user account and discontinue the provision of LCAS services for a period of six months. Should the user or visitor in question again violate the Library Regulations following the expiry of this six-month period in which LCAS services are discontinued, his or her right to use LCAS services may be revoked permanently. In extraordinary cases, the right of a user or visitor to use LCAS services may be revoked permanently without the prior six-month withdrawal of service provision. The Director of the LCAS will rule on the permanent revoking of the right to use LCAS services.

The right to use LCAS services being revoked on a temporary or permanent basis does not relieve the user or visitor in question of the responsibility and obligation of paying for any damage caused and paying other debts in respect of the LCAS in accordance with these Library Regulations and valid legal regulations. Should a user or visitor be suspected of having committed a criminal act on LCAS premises, he or she is obliged to await the arrival of the Police of the Czech Republic and to follow the instructions of LCAS staff and security staff during this time.

1.3 Cloakroom and lockers

Users and visitors may use the free attended LCAS cloakroom and the lockers it contains to store their bags and outer garments. The period of storage is limited merely to the LCAS opening hours on the day on which the given items are placed in storage. The user or visitor will be given a cloakroom locker key after presenting a valid library card or valid one-day pass when requested to do so by the cloakroom staff; each user or visitor has the right to use one locker. When storing property in the attended cloakroom, the user or visitor will receive a tag with a coat-hook number. The user or visitor is obliged to remove his or her property from the locker and return the key to the staff of the cloakroom and to collect his or her property from the attended cloakroom against the tag with the coat-hook number whenever he or she leaves the LCAS (by the end of LCAS opening hours on the same calendar day at the latest). The LCAS is responsible for stored property for the duration of LCAS opening hours on the given day to the extent stipulated by the Civil Code, with the exception of the cases given below.

Neither the attended cloakroom nor the lockers in the cloakroom are designed for storing valuables, e.g. notebooks, cameras, tablets, jewellery, personal papers, confidential documents, payment cards, cash, etc. or keys of any kind, including car keys, or for the storage of dangerous items or materials, e.g. explosives, firearms, dangerous chemicals, narcotics or addictive substances, etc.

Users and visitors are obliged to keep their personal effects with them at their own responsibility for the duration of the time they spend on LCAS premises and to guard them at all times.

1.4 Inspection of personal effects and bags

Users and visitors who do not leave their outer garments and bags in the attended cloakroom or the lockers located in the cloakroom agree to the fact that they are obliged to allow an inspection of the contents of their bags, their outer garments and the personal effects they take into the protected zone if so requested by members of LCAS staff or security staff. Should a user or visitor refuse to submit to such an inspection of his or her bags, outer garments and personal effects when asked to do so by a member of LCAS staff or security staff, the Police of the Czech Republic will be called to perform such an inspection. The user or visitor in question is obliged to await the arrival of the police and to follow the instructions of LCAS staff and security staff during this time.

1.5 Items not collected from the cloakroom and lockers

Lockers that remain locked after LCAS opening hours and bags that remain uncollected in the attended cloakroom after LCAS opening hours will be opened by LCAS staff and any perishable items will be disposed of the same day without compensation. Any other items removed from lockers and any bags and outer garments not collected from the attended cloakroom will be stored in the LRSD from where they may be collected by the user or visitor for a period of 14 days during LCAS opening hours, though on the next day on which the library is open at the earliest.

1.6 Storage of items not collected from the cloakroom

When collecting items removed from lockers or bags and outer garments not collected from the attended cloakroom, the user or visitor is obliged:

to return the corresponding locker key or the tag with the coat-hook number to LCAS staff,
to present his or her personal identity card,
to sign for all items returned,
to pay a storage fee (see Price List, section 5.9).

Any user or visitor losing a locker key or a tag with a coat-hook number will be obliged to give a detailed description of the items he or she wishes to collect and their contents and to pay a corresponding fee (see Price List, section 5.9).

1.7 Noise and the consumption of food and drinks

Users and visitors are obliged to turn off all sound signals, vibrations and other control noises on their mobile phones and any other devices before entering the protected zone. Users and visitors must not disturb or inconvenience other persons present by talking or holding telephone conversations in the protected zone; there is a complete ban on talking and telephone conversations in the self-service computer study and individual studies.

Consumption of food and drinks is prohibited in the protected zone. This prohibition does not include non-alcoholic drinks in closable containers.

A rest area is available to users and visitors for louder conversations, including telephone conversations, and the consumption of food and non-alcoholic drinks.

1.8 Turnstiles and security gate

Users and visitors are obliged to pass through the entry and exit turnstiles and security gate every time they enter or leave the protected zone. Users and visitors are, in the interests of protecting the property of the LCAS and assuring security at the LCAS, obliged to prove their identity to members of LCAS staff and security staff by presenting a library card or one-day pass and a personal identity card or other means of identification whenever they are asked to do so. Should there be any doubt concerning the identity of a user showing a library card, the staff of the LCAS and security staff are entitled to demand the presentation of an identity card or other means of identification.

1.9 LCAS equipment

When using LCAS equipment, users and visitors are obliged to follow any instructions displayed and the instructions of LCAS staff. They are also obliged not to interfere with such equipment or change its settings or installation.

1.10 Storage of the study materials of users at the LCAS

Users may keep their study materials at their own risk for the period of time absolutely essential, i.e. even outside LCAS opening hours, in the lockers located in the self-service Computer Study. The staff of the LRSD will make a locker available to the user on request following the presentation of a library card. Only the user’s own study materials and off-site loans from the LCAS holdings may be stored in these lockers; the storage of documents from the freely accessible library holdings intended for on-site loans, foodstuffs, valuables, money, etc. is prohibited here. The LCAS will not be held responsible for any materials and items stored in these lockers.

1.11 Inspection of documents taken out of the protected zone

Users and visitors are obliged to present all the documents they are taking with them for inspection before leaving the protected zone when requested to do so by LCAS staff or security staff. Taking documents out of the protected zone without permission or attempting to do so is considered an extremely serious violation of the Library Regulations. The LCAS treats such action as theft or attempted theft with all the consequences arising from this.

1.12 Camera system

Premises in the protected zone are monitored by a camera system, which monitors and records the presence and behaviour of persons, for the purpose of protecting the health and property of users, visitors and employees of the LCAS present in the protected zone and protecting public property, in particular the library holdings, against theft.

The monitored area is clearly indicated before the entry by an information sign with a camera logo. Operation of the camera system is essential to the justified interests of the LCAS given above as administrator, for which reason it is performed without the agreement of data subjects. Camera system recordings are retained for a period of 3 LCAS opening days or for the period essential to the fulfilment of the purpose for which they are acquired and stored.

The operator of the camera system is the LCAS. Camera system recordings are stored in a lockable rack in the LCAS protected zone in the internal LCAS network. They are not public and are accessible exclusively to the authorised staff of the administrator. In accordance with their purpose, recordings of possible unlawful acts may be provided to bodies active in criminal proceedings and stored for the period essential to the performance of the purpose for which they were made.

1.13 Closure of the LCAS to the public

Any closure of the LCAS for operational, technical or other reasons will not give users the right to the return of their registration fee or any proportional part of it.

1.14 Photography and filming at the LCAS

Photography and filming of or on LCAS premises or of persons present on LCAS premises is not permitted. The Director of the LCAS or a member of staff accredited by the Director of the LCAS may make an exception to this rule in justified cases on the basis of a written or verbal request.

1.15 Complaints

Users and visitors may communicate any complaints associated with the provision of LCAS services and suggestions for their improvement at any time to members of LCAS staff on duty, send them by e-mail to knavcr@knav.cz or by post to the address of the LCAS, or deliver them to the mailroom.

Complaints may be made in verbal or written form. If the staff of the LCAS is unable to settle a verbal complaint at once, they will request that the user or visitor submits his or her complaint in writing. Should the user or visitor not do so, the LCAS is not obliged to deal with the given complaint which will be considered not to have been submitted. Complaints submitted in writing will be handled within one month of their delivery to the LCAS under the condition that it is clear from the complaint received who has submitted it, where a reply is to be sent, the specific service about which the user or visitor is complaining and the extent of the given complaint.

2. REGISTRATION AND THE PROCESSING OF PERSONAL DATA

2.1 Users

2.1.1 General conditions

A user is anyone holding valid registered membership at the given time. The following people may become users after fulfilling the conditions of registration and paying the corresponding fees:

Czech citizens aged 15 or more,
foreign nationals aged 15 or more.

2.1.2 Basic rights and obligations

Users have the right to obtain information and use the services of the LCAS specifically stipulated for their type of membership. A user’s right to use these services is non-transferable. Users are, for the duration of their membership, responsible for damage to property and other damage incurred by the LCAS as a result of any violation on their part of the Library Regulations and the legal obligations imposed by legal regulations. A user’s right to the provision of LCAS services of any kind will expire following the expiry of the user’s valid membership. The LCAS will, however, retain the right to the return of loan items and the satisfaction of debts incurred by the former user in respect of the LCAS.

2.1.3 Types of membership

The LCAS provides three types of membership:

off-site membership with a library card;
on-site membership with a library card;
membership for remote access without a library card.

2.1.4 Library cards

When a user is registered for membership with a library card, a library card, i.e. any chip card compatible with the Mifare standard containing a photograph and the forename and surname of the user, is also registered in the library system. Registration is conditional to the functionality of the chip; the given card will cease to be valid as a library card if its functionality is lost.

The following may be registered as a library card:

a third-party chip card owned by the user (e.g. an ISIC card, a Lítačka card, a Czech Railways In Karta card, etc.);
a chip card issued by the LCAS during user registration.

Library cards are non-transferrable and may be used exclusively by their lawful holders. Each user may have just one library card registered in the library system at any time.

Initial registration of a library card in the library system is free of charge; charges are made for the issuing of a library card, a duplicate library card and any further registration of a library card in the case of its loss, theft or destruction (see Price List, section 5.1).

2.1.5 The loss, theft or destruction of a library card

The user is obliged to report the loss, theft or destruction of his or her library card to the LRSD immediately, either in person, by telephone or by e-mail. The LCAS will block the user’s user account, including the library card registered in the library system, on the basis of this notification of loss. The user is responsible for any misuse of his or her library card and for documents borrowed against this library card until their return or the payment of damages to the LCAS until the moment at which his or her library card is blocked. If a third-party chip card is registered as a library card in the library system, only the user’s user account, library card and services provided by the LCAS will be blocked; the given blocking does not relate to the services of the third party and does not fulfil the obligations of the user in respect of the owner/issuer of the chip card (the third party).

2.1.6 Duplicate library cards

Conditions relating to any second and subsequent registration of a library card in the library system and the issuing of a duplicate:

the presentation of an acceptable valid personal identity card,
completion of a registration form,
signing of a declaration: on acquaintance with the Library Regulations and the undertaking to observe them and become acquainted with each new version of them published on the webpages of the LCAS; on checking the accuracy and completeness of the personal data given on the registration form and user account form; on acquaintance with the method of processing of personal data by the LCAS to the extent of and in accordance with the purpose given in the Library Regulations,
the provision of a current photograph,
payment of a fee for the issuing of a duplicate or a fee for any second and subsequent registration of a third-party chip card (see Price List, section 5.1).

The period of validity of membership remains unchanged. Should the user present confirmation on the theft of his or her library card issued by the Police of the Czech Republic, he or she will not need to pay the given fee. The condition of providing a current photograph does not apply if a third-party chip card is registered in the library system. Fulfilment of the above conditions is voluntary. Should the applicant for a duplicate not fulfil the conditions given in the Library Regulations, the LCAS will not issue a duplicate or register a third-party chip card in the library system.

The LCAS has the right to refuse an application from a user making a repeated application for the issuing of a duplicate or a repeated request for the further registration of a third-party chip card in the library system.

2.1.7 Change of membership type

A user may change his or her membership type at any time under the condition that:

he or she fulfils the conditions of registration for the new type of membership selected,
he or she pays the fee for the issuing of a library card (see Price List, section 5.1).

The user will not pay the fee for the issuing of a library card if he or she registers, or has already registered, a third-party chip card meeting the conditions stipulated by the Library Regulations (see point 2.1.4) in the library system when he or she changes his or her type of membership. No registration fee is charged on change to the type of membership and the validity of membership remains unchanged.

2.1.8 Entry to the protected zone

Users will show a valid registered library card when entering the protected zone. Should this not be possible for whatever reason, and the user still wants to visit the protected zone, he or she must fulfil the conditions for the issuing of a one-day pass without access to the Internet. A one-day pass enables users who cannot show a library card to be provided with all services to which their type of membership entitles them.

2.1.9 Users aged 70 and above

The LCAS provides users who have reached the age of 70 with membership valid for 365 days for a concessionary registration fee when they provide evidence of their age.

2.2 Employees of the CAS

The LCAS offers employees of the CAS advantageous conditions for all types of membership:

no registration fee need be paid,
the period of valid membership is 3 years (1,095 days).

For an applicant to be eligible for these advantages, he or she must prove his or her employment with a specific unit of the CAS during registration. The LCAS will verify this employment in the contact section of the webpages of the unit stated by the applicant; should these details not be available on the web of the given institution, the applicant will present other documentation of his or her employment (e.g. employee pass or confirmation of employment with the CAS) during registration. The LCAS will not provide the applicant with advantageous conditions if he or she does not prove during registration that he or she is an employee of the CAS.

The registration of employees of the CAS proceeds further in accordance with the provisions relating to individual types of membership (see point 2.1.3). Correspondence registration for membership for remote access without a library card is completed by the sending of a letter with the log-on details of the user. Online registration for membership for remote access without a library card is completed at the moment of the sending of log-on details to the user.

When the membership of employees of the CAS is extended, the LCAS will, in all cases, again require proof of employment with the CAS. Eligibility for the provision of advantageous conditions ceases on the termination of this relationship with the CAS; the user is obliged to notify the LCAS of this fact without delay.

2.3 Off-site membership with a library card

2.3.1 Conditions of registration

Registration conditions for applicants for off-site membership:

the presentation of an acceptable valid personal identity card,
completion of the registration form,
signing of a declaration: on acquaintance with the Library Regulations and the undertaking to observe them and become acquainted with each new version of them published on the webpages of the LCAS; on checking the accuracy and completeness of the personal data given on the registration form and user account form; on acquaintance with the method of processing of personal data by the LCAS to the extent of and in accordance with the purpose given in the Library Regulations,
payment of the registration fee and the fee for the issuing of a library card (see Price List, section 5.1),
the provision of a current photograph.

The condition of providing a current photograph and paying a fee for the issuing of a library card does not apply to applicants for off-site membership who have a third-party chip card registered in the library system as their library card.

Fulfilment of the registration conditions is voluntary. Should the applicant for off-site membership with a library card not fulfil the registration conditions given in the Library Regulations, the LCAS will not register him or her.

2.3.2 Acceptable means of identification

Personal identification that can be presented by the applicant for off-site membership with a library card:

a Czech citizen aged 15 or more can present a valid identity card;

a foreign national aged 15 or more can present a valid residence permit issued by the Ministry of the Interior of the Czech Republic stating their place of residence within the Czech Republic.

2.3.3 Length of valid membership

Applicants for off-site membership with a library card will select the length of valid membership during registration:

one year (365 days),
six months (183 days).

2.3.4 User entitlement

Off-site membership with a library card entitles the user to:

off-site loans,
on-site loans,
domestic and international interlibrary services,
remote access to EIR,
LCAS Wi-Fi,
computer equipment and the Internet in the self-service computer study for a period of 120 minutes a day,
supplementary services (scanner, copier),
the reservation system and the lease of individual studies.

2.3.5 Extension of membership

A user’s membership may be extended if the given user with off-site membership with a library card observes the Library Regulations, this no more than one month before and no more than one year after the expiry of his or her membership. Extension of membership will no longer be possible if the user applies his or her right to the erasure of his or her personal data.

Conditions of extension of the validity of membership:

the presentation of an acceptable valid personal identity card,
payment of the registration fee (see Price List, section 5.1),
signing of a declaration: on acquaintance with the Library Regulations and the undertaking to observe them and become acquainted with each new version of them published on the webpages of the LCAS; on checking the accuracy and completeness of the personal data given on the registration form and user account form; on acquaintance with the method of processing of personal data by the LCAS to the extent of and in accordance with the purpose given in the Library Regulations.

2.4 On-site membership with a library card

2.4.1 Conditions of registration

Registration conditions for applicants for on-site membership:

the presentation of an acceptable valid personal identity card,
completion of the registration form,
signing of a declaration: on acquaintance with the Library Regulations and the undertaking to observe them and become acquainted with each new version of them published on the webpages of the LCAS; on checking the accuracy and completeness of the personal data given on the registration form and user account form; on acquaintance with the method of processing of personal data by the LCAS to the extent of and in accordance with the purpose given in the Library Regulations,
payment of the registration fee and the fee for the issuing of a library card (see Price List, section 5.1),
the provision of a current photograph.

The condition of providing a current photograph and paying a fee for the issuing of a library card does not apply to applicants for on-site membership who have a third-party chip card registered in the library system as their library card.

Fulfilment of the registration conditions is voluntary. Should the applicant for on-site membership with a library card not fulfil the registration conditions given in the Library Regulations, the LCAS will not register him or her.

2.4.2 Acceptable means of identification

Personal identification that can be presented by the applicant for on-site membership with a library card:

a Czech citizen aged 15 or more can present a valid identity card, a driving licence or a passport;
a foreign national aged 15 or more can present a valid passport or driving licence (EU citizens may also present a valid identity card issued in their home country).

2.4.3 Length of valid membership

Applicants for on-site membership with a library card will select the length of valid membership during registration:

one year (365 days),
six months (183 days).

2.4.4 User entitlement

On-site membership with a library card entitles the user to:

on-site loans,
domestic and international interlibrary services,
remote access to EIR,
LCAS Wi-Fi,
computer equipment and the Internet in the self-service computer study for a period of 120 minutes a day,
supplementary services (scanner, copier),
the reservation system and the lease of individual studies.

2.4.5 Extension of membership

A user’s membership may be extended if the given user with on-site membership with a library card observes the Library Regulations, this no more than one month before and no more than one year after the expiry of his or her membership. Extension of membership will no longer be possible if the user applies his or her right to the erasure of his or her personal data.

Conditions of extension of the validity of membership:

the presentation of an acceptable valid personal identity card,
payment of the registration fee (see Price List, section 5.1),
signing of a declaration: on acquaintance with the Library Regulations and the undertaking to observe them and become acquainted with each new version of them published on the webpages of the LCAS; on checking the accuracy and completeness of the personal data given on the registration form and user account form; on acquaintance with the method of processing of personal data by the LCAS to the extent of and in accordance with the purpose given in the Library Regulations.

2.5 Membership for remote access without a library card

Applicants for membership for remote access without a library card can choose from three methods of registration:

registration in person (with the applicant visiting the LCAS in person),
correspondence registration using Czech Post (without the applicant needing to visit the LCAS in person),
online registration over the Internet (without the applicant needing to visit the LCAS in person).

2.5.1 Registration in person

2.5.1.1 Conditions of registration

Conditions of registration in person for applicants for membership for remote access without a library card:

the presentation of an acceptable valid personal identity card,
completion of the registration form,
signing of a declaration: on acquaintance with the Library Regulations and the undertaking to observe them and become acquainted with each new version of them published on the webpages of the LCAS; on checking the accuracy and completeness of the personal data given on the registration form and user account form; on acquaintance with the method of processing of personal data by the LCAS to the extent of and in accordance with the purpose given in the Library Regulations,
payment of the registration fee (see Price List, section 5.1).

Fulfilment of the registration conditions is voluntary. Should the applicant for membership for remote access without a library card not fulfil the conditions of registration in person given in the Library Regulations, the LCAS will not register him or her.

2.5.1.2 Acceptable means of identification

Personal identification that can be presented by the applicant for membership for remote access without a library card when registering in person:

a Czech citizen aged 15 or more can present a valid identity card, a driving licence or a passport;
a foreign national aged 15 or more can present a valid passport or driving licence (EU citizens may also present a valid identity card issued in their home country).

2.5.1.3 Length of valid membership

The length of valid membership for remote access without a library card is 1 year (365 days).

2.5.1.4 User entitlement

Membership for remote access without a library card entitles the user only to remote access to EIR. More-detailed information on EIR can be found in section 4.2 of these Library Regulations.

2.5.1.5 Extension of membership

A user’s membership may be extended if the given user with membership for remote access without a library card observes the Library Regulations, this no more than one month before and no more than one year after the expiry of his or her membership. Extension of membership will no longer be possible if the user applies his or her right to the erasure of his or her personal data.

Conditions of extension of the validity of membership:

the presentation of an acceptable valid personal identity card,
payment of the registration fee (see Price List, section 5.1),
signing of a declaration: on acquaintance with the Library Regulations and the undertaking to observe them and become acquainted with each new version of them published on the webpages of the LCAS; on checking the accuracy and completeness of the personal data given on the registration form and user account form; on acquaintance with the method of processing of personal data by the LCAS to the extent of and in accordance with the purpose given in the Library Regulations.

Users with membership for remote access without a library card may also extend their membership by correspondence (see point 2.5.2.5) or in online form (see point 2.5.3.5).

2.5.2 Correspondence registration using Czech Post

2.5.2.1 Conditions of registration

Conditions of correspondence registration for applicants for membership for remote access without a library card:

printing out and completing the registration form,
signing of a declaration: on acquaintance with the Library Regulations and the undertaking to observe them and become acquainted with each new version of them published on the webpages of the LCAS; on checking the accuracy and completeness of the personal data given on the registration form; on acquaintance with the method of processing of personal data by the LCAS to the extent of and in accordance with the purpose given in the Library Regulations,
authentication of the signature of the applicant on the registration form against an acceptable means of identity at any of the public administration’s contact points (e.g. a branch of the post office with Czech POINT services),
sending the completed registration form containing the verification clause on authentication by post to the address of the LCAS,
payment of the registration fee (see Price List, section 5.1); this fee must be paid into the LCAS bank account.

The provision of advantageous conditions to an employee of the CAS is conditional to the applicant stating the name of a unit of the CAS on the web form, so that his or her employment with the CAS can be verified in the contact section of the webpages of the given unit. Should these details not be available on the web of the given unit, the applicant will attach a copy of his or her employee pass or a completed clause to his or her registration form. The LCAS will not provide the applicant with advantageous conditions if he or she does not prove that he or she is an employee of the CAS in one of the ways given above.

Fulfilment of the registration conditions is voluntary. Should the applicant for membership for remote access without a library card not fulfil the conditions of correspondence registration given in the Library Regulations, the LCAS will not register him or her.

The LCAS will perform the registration of an applicant for membership for remote access without a library card within 2 working days of the receipt of the given application for correspondence registration. Within this period, the applicant will be sent a letter with log-on details for access to EIR and an invoice containing the necessary details for payment of the registration fee (see Price List, section 5.1). This letter will be sent to the applicant by registered mail to the address given on the verification clause for authentication.

The user is obliged to pay the registration fee by the due date of payment which is stipulated as 14 days of the date of issue of the invoice. Should the applicant fail to do so, his or her log-on details will be deactivated for a period of 12 calendar months with no chance of reactivation. Registration of the user will be completed by the crediting of payment of the registration fee to the LCAS bank account.

2.5.2.2 Acceptable means of identification

Personal identification against which the signature of the applicant on the registration form can be authenticated when registering by correspondence by Czech Post:

a Czech citizen aged 15 or more can authenticate his or her signature only against a valid identity card;
a foreign national aged 15 or more can authenticate his or her signature only against a valid residence permit issued by the Ministry of the Interior of the Czech Republic stating his or her place of residence within the Czech Republic.

2.5.2.3 Length of valid membership

The length of valid membership for remote access without a library card is 1 year (365 days); membership becomes valid on the day of sending of a letter to the address of the applicant containing log-on details for access to EIR and an invoice with details for the payment of the registration fee.

2.5.2.4 User entitlement

Membership for remote access without a library card entitles the user only to remote access to EIR. More-detailed information on EIR can be found in section 4.2 of these Library Regulations.

2.5.2.5 Extension of membership

Conditions of extension of the validity of membership:

submission of an application for extended membership by e-mail or telephone,
payment of the registration fee (see Price List, section 5.1) by the date of due payment.

Payment details are sent to the user by registered mail to the address given during registration.

If the user has failed to report a change to the address given on the registration form occurring during the course of his or her membership, he or she must fulfil the conditions given in point 2.5.2.1 when extending his or her membership.

Users with membership for remote access without a library card may also extend their membership in person (see point 2.5.1.5) or in online form (see point 2.5.3.5).

2.5.3 Online registration over the Internet

2.5.3.1 Conditions of registration

Conditions of online registration for applicants for membership for remote access without a library card:

the making of a digital copy of both sides of his or her acceptable valid personal identity card,

completion of the web registration form,

declaring, by marking the pertinent fields of the web form, that the applicant: agrees to the provision of a digital copy of his or her valid identity card or valid residence permit issued by the Ministry of the Interior of the Czech Republic stating his or her place of residence within the Czech Republic to the LCAS; acquaintance with the Library Regulations and undertaking to observe them and become acquainted with each new version of them published on the webpages of the LCAS; has checked the accuracy and completeness of the personal data given on the web registration form; has been acquainted with the method of processing of his or her personal data by the LCAS to the extent of and in accordance with the purpose given in the Library Regulations,

the sending of the completed web registration form along with an attached digital copy of both sides of his or her valid identity card or valid residence permit issued by the Ministry of the Interior of the Czech Republic stating his or her place of residence within the Czech Republic to the LCAS,
payment of the registration fee (see Price List, section 5.1); this fee must be paid from a bank account kept in the name of the applicant.

The provision of advantageous conditions to an employee of the CAS is conditional to the applicant stating his or her work e-mail address (with the domain of a unit of the CAS) on the web form, or attaching a digital copy of his or her employee pass or confirmation of employment with the CAS. The LCAS will not provide the applicant with advantageous conditions if he or she does not prove that he or she is an employee of the CAS in one of the ways given above.

Fulfilment of the registration conditions is voluntary. Should the applicant for membership for remote access without a library card not fulfil the conditions of online registration given in the Library Regulations, the LCAS will not register him or her.

The LCAS will perform the registration of an applicant for membership for remote access without a library card within 2 working days of the receipt of the given application for online registration. Part of the registration process is authentication of the applicant by e-mail and SMS, on the basis of which the user will be sent his or her log-on details and details for the payment of the registration fee (see Price List, section 5.1).

The user is obliged to pay the registration fee by the due date of payment which is stipulated as 14 days of the day on which he or she is sent his or her log-on details. Should the applicant fail to do so, his or her log-on details will be deactivated for a period of 12 calendar months with no chance of reactivation. The user will be allowed remote access to EIR databases following the crediting of payment of the registration fee into the LCAS bank account, which also completes registration of the user.

2.5.3.2 Acceptable means of identification

Personal identification that can be attached to the web registration form as a double-sided digital copy by the applicant for membership for remote access without a library card during online registration over the Internet:

a Czech citizen aged 15 or more has to send a double-sided digital copy of a valid identity card,
a foreign national aged 15 or more has to send a double-sided digital copy of a valid residence permit issued by the Ministry of the Interior of the Czech Republic stating his or her place of residence within the Czech Republic.

2.5.3.3 Length of valid membership

The length of valid membership for remote access without a library card is 1 year (365 days); membership becomes valid on the day of acceptance of an application for membership for remote access without a library card by the LCAS.

2.5.3.4 User entitlement

Membership for remote access without a library card entitles the user only to remote access to EIR. More-detailed information on EIR can be found in section 4.2 of these Library Regulations.

2.5.3.5 Extension of membership

Users with membership for remote access without a library card may also extend their membership in person (see point 2.5.1.5) or by correspondence (see point 2.5.2.5).

2.6 User account

Every LCAS user will receive a user account form with his or her log-on details during registration. Logging on to his or her user account allows the user to perform the following over the Internet:

change his or her password for first log-on and change his or her password again at any time,
monitor his or her personal data processed by the LCAS and, with the exception of basic identification data (see point 2.9.2), also to apply his or her right to the correction of out-of-date or incomplete data or to update his or her personal data directly,
to export an overview of his or her personal data processed by the LCAS, including his or her history of loans, requests and charges (the transferability of personal data),
to access EIR without the need for further log-on.

A user with on-site or off-site membership may also:

monitor his or her account (deadlines for the collection of requested documents, loans, requests, reservations, charges, etc.) and his or her history of loans and requests,
make requests for loans from depositories,
submit and cancel reservations for documents that are currently requested, loaned or reserved,
make, monitor and cancel reservations for an individual study.

Users with off-site membership may also extend the loan period on documents.

2.7 The log-on details

Users and visitors with a one-day pass with the Internet are fully responsible for their log-on details and its possible misuse. They must not communicate them to anyone, including LCAS employees, and must not enable the use of services for which they have logged on using their log-on details. The password a user receives during registration serves exclusively for the first log-on to his or her user account; each user is obliged to change this password for first log-on before he or she begins using LCAS services requiring the entry of his or her log-on details (user authentication/authorisation). The user will change this password over his or her user account.

Should a user forget his or her password, he or she may request the repeat allocation of a password for first log-on (password reset) either in person or by telephone. The LCAS does not handle requests for password resets by e-mail for reasons of personal data protection. A reset password serves exclusively for logging on to a user account and the user is obliged to change this password before beginning to use LCAS services requiring the entry of his or her log-on details.

2.8 Visitors, one-day passes

2.8.1 Visitors and their entitlement

A visitor is anyone who has, at a given moment, a valid registered one-day pass (one of the types of one-day passes). A one-day pass entitles the visitor to use:

the freely accessible library holdings,
on-site loans,
supplementary services (scanner, copier).

A one-day pass with the Internet also entitles the visitor to use computer equipment and the Internet in the self-service computer study for a period of 120 minutes and to access to the LCAS Wi-Fi.

2.8.2 Types of one-day pass

The LCAS provides two types of one-day pass:

one-day pass;
one-day pass with the Internet.

A one-day pass is non-transferrable and may be used exclusively by its rightful holder. During registration, visitors with a one-day pass with the Internet will receive a form with their details serving for logging on to Wi-Fi and the LCAS computer equipment in the self-service computer study. Visitors are fully responsible for their log-on details. They must not communicate them to anyone, including LCAS employees, and must not enable the use of services for which they have logged on using their log-on details.

2.8.3 Conditions of issue of a one-day pass

Conditions for the issuing of a one-day pass:

completion of the registration form,
the presentation of an acceptable valid identity card,
payment of the pertinent fee for a one-day pass (see Price List, section 5.1),
signing the declaration: of acquaintance with the Library Regulations and undertaking to observe them; on checking the accuracy and completeness of the personal data given on the registration form; on acquaintance with the method of processing of his or her personal data by the LCAS to the extent of and in accordance with the purpose given in the Library Regulations.

Fulfilment of the conditions for the issuing of a one-day pass is voluntary. Should the applicant for a one-day pass not fulfil the conditions of issue given in the Library Regulations, the LCAS will not issue him or her with a one-day pass.

2.8.4 Acceptable means of identification

Personal identification that can be presented by an applicant for a one-day pass:

a Czech citizen aged 15 or more can present a valid identity card, a driving licence or a passport;
a foreign national aged 15 or more can present a valid passport or driving licence (EU citizens may also present a valid identity card issued in their home country).

2.9 The processing of personal data

The LCAS processes the personal data of users and visitors on the basis of registration, i.e. a contract on the provision of services, and in accordance with Regulation (EU) 2016/679 of the European Parliament and of the Council of 27 April 2016 on the protection of natural persons with regard to the processing of personal data and on the free movement of such data, and repealing Directive 95/46/EC.

Information on the processing of the personal data of individual categories of users and visitors is available on the webpages of the LCAS.

The processor of the personal data of users and visitors is the LCAS. Users and visitors can contact the LCAS commissioner for the protection of personal data with their requests, questions and comments at the address Pověřenec – Knihovna AV ČR, v. v. i., Národní 3, 110 00, Praha 1, or at the e-mail address poverenec@ssc.cas.cz.

The LCAS passes the personal data of users and visitors, only to the extent absolutely necessary, to the following categories of recipient:

authorised employees of the LCAS as processor;
other entities in cases in which the LCAS is obliged by legal regulations to provide the personal data of users and visitors (e.g. to the Police of the Czech Republic, to administrative bodies);
to other entities where this is necessary to the protection of the justified interests of the LCAS (e.g. the lawyer of the LCAS, executors, courts, the authorities).

During the processing of personal data, the staff of the LCAS are obliged, first and foremost:

to ensure its accuracy and completeness and verify it against stipulated personal documentation,
to avoid action of any kind that might result in unauthorised access to the personal data of users or visitors,
to observe the confidentiality of personal data and security measures, both during their employment with the LCAS and after it has ended.

2.9.1 The purpose of processing personal data

The LCAS processes basic personal identification and contact data on users and visitors, service data, accounting data and legal data. This data is processed for the purpose of:

providing services to users and visitors,
protecting basic rights and freedoms,
protecting and managing property purchased with public finances,
keeping records of outstandings and recording data in accounting records,
meeting the obligations imposed on the LCAS by universally binding regulations, in particular Act 257/2001 Sb. (the library law), Act 127/2005 Sb. on electronic communications, Act 357/2012 Sb. on the preservation, transfer and deletion of traffic and location data, and Act 121/2000 Sb. (the copyright law),
statistical evaluation of the activity of the LCAS.

2.9.2 The extent of personal data processed

Basic identification data on users and visitors:

forename and surname,
date of birth,
permanent address; place of residence in the Czech Republic in the case of foreign nationals,
type and number of identity document,
the state that issued this document.

The provision of this basic identification data is voluntary. Should an applicant for membership or an applicant for the issuing of a one-day pass not provide the LCAS with this data, the LCAS will not register him or her.

The contact data of the user:

e-mail address,
telephone number,
contact address.

The provision of this contact data is voluntary. If the user provides it to the LCAS, it will serve for the sending of information related to the provision of services (about a requested document available for loan, an automatically extended loan period, the approaching end of the validity of their membership, etc.) and information related to the protection of their property (forgotten library card, items left in the cloakroom, etc.).

Service data, i.e. data relating to the provision of services, i.e. data on transactions conducted with a user account or credit account, in particular data relating to:

a library card,
loans, requests and reservations,
logging-on to the computer network and user account over the Internet or the public electronic catalogue,
the reservation and the lease of an individual study,
the payment of damages for unreturned, lost, destroyed or damaged documents,
the cash balance on a credit account.

Accounting data is data on financial transactions conducted between a user or visitor and the LCAS. It provides information on their amount and purpose and the time and place at which they were made.

Legal data is data on requests made by users and visitors and on legal steps taken with the aim of recovering a debt, including reminders, legal action, court rulings and execution proceedings.

2.9.3 Changes to personal data

Users are obliged to notify the LCAS immediately of any change to their personal data, even in the case that their membership has already expired but they have not yet met their obligation of returning a loan item or satisfying a debt in respect of the LCAS. Should the LCAS be forced to determine such changed personal data itself, the given user will be obliged to pay the LCAS any costs it has expended for this purpose.

The user will provide notification of any change to his or her personal data by completing a change form and presenting a means of identification or a verification clause for authentication, this in person, by correspondence or in online form. Such a change form must, in all cases, contain the user’s personal data to the extent of his or her forename, surname and date of birth; the LCAS will consider any personal data not entered on the change form by the user as remaining unchanged, and this original personal data will continue to be held in accordance with the provisions of the Library Regulations if the user has provided such data to it in the past. Users may also provide notification of any change to their contact address, e-mail address or telephone number over their user accounts.

Any card registered in the LCAS library system will cease to be valid on any change to the forename or surname of the user; no charge is made for registration or the issuing of a new card with up-to-date data.

Any claim to the provision of advantageous membership for employees of the CAS will expire on the termination of employment with the CAS. Employees of the CAS are obliged to notify the LCAS of this circumstance without delay. Should a former employee of the CAS continue to use LCAS services, he or she must fulfil the conditions of registration applying to the type of membership he or she chooses.

2.9.4 The retention of personal data

The personal data of users and visitors is retained in the form of original documents and copies of documents and in a computer database. Documents are retained on LCAS service premises, and access to them is permitted exclusively to authorised employees of the LCAS.

This relates to:

registration forms,
user account forms,
change notification forms,
loan cards,
accounting and legal documents.

The database of library users records basic identification and contact data on users and service data. The database is stored on an LCAS server. Access to this database is protected by a system of access accounts, passwords and rights determined to the extent necessary to the performance of tasks by individual LCAS employees and departmental libraries of the CAS. The LCAS computer network is protected by a firewall and anti-virus program. The data stored in the database of users is protected by a system of security copies.

2.9.5 The period of processing of personal data and its deletion

The LCAS processes the personal data of users from the moment of registration for the duration of the validity of their membership and for 3 years following its termination or until the successful settlement of a request for the termination of personal data processing. In extraordinary cases, the personal data of users is processed for the period absolutely necessary to the recovery and satisfaction of outstandings in respect of users.

The personal data of visitors on one-day admissions (registration forms) is processed by the LCAS from the moment of registration for the duration of its validity and for 2 opening days following its termination. The personal data of visitors on one-day admissions with access to the Internet (registration forms) is processed by the LCAS from the moment of registration for the duration of its validity and for 6 months following its termination. In extraordinary cases, one-day admissions (registration forms) are processed for the period absolutely necessary to the recovery and satisfaction of debts in respect of visitors, e.g. for the duration of court proceedings, the duration of the performance of a ruling, etc.

2.9.6 The deletion of processed personal data

Following the expiry of the period of processing of the personal data of users, the LCAS shreds personal data preserved in original documents and copies of documents in accordance with the Documentary and Shredding Code of the LCAS and deletes the personal data in the computer database by means of the anonymisation (deletion) of identification data. Anonymised data continues to be used by the LCAS exclusively for statistical purposes. Following the anonymisation of personal data it is not possible to return to the user any financial sums in the user’s credit account (see point 4.1.2).

Following the expiry of the period of processing of the personal data of visitors, the LCAS shreds personal data preserved on one-day admission tickets in accordance with the Documentary and Shredding Code of the LCAS.

2.9.7 The rights of users and visitors associated with personal data protection

The LCAS guarantees the rights of users and visitors as data subjects, i.e. the right:

to demand of the LCAS, as administrator, confirmation of the processing of their personal data and, if it is being processed, the right of access to this data;
to the correction of out-of-date or incomplete data;
to the erasure of their personal data or to the limitation of its processing;
to the transferability of their data;
to revoke any agreement they have conferred to the processing of their personal data, this at any time, if the processing of their personal data is based on the conferral of such agreement. Revoking this agreement does not affect the legality of processing based on agreement conferred before such time as it is revoked;
to submit a complaint to the Office for Personal Data Protection, registered at Pplk. Sochora 27, Prague 7, 170 00, e-mail: posta@uoou.cz.

Users and visitors have the right to know which of their personal data the LCAS is processing and to verify the legality of this processing. The LCAS will provide users and visitors with a copy of their processed personal data and allow them to see registration forms and other stored documents relating to the given user or visitor. Users may also obtain an overview of their data processed by the LCAS over their user accounts.

Should a user or visitor suspect that his or her data is inaccurate, he or she has the right to demand its correction. A request for the correction of basic identification data (see point 2.9.2) may only be submitted using a change form which must be submitted in person at the LRSD along with the presentation of an acceptable valid identity document for the verification of the given personal data. A user may change his or her contact data online over his or her user account, where he or she may also provide or revoke his or her agreement to the processing of his or her history of loans and requests.

A user may request the deletion of his or her personal data at any time during the period in which his or her personal data is processed by the LCAS. A request for deletion may be submitted only by using the form Request for the Termination of Personal Data Processing which must be submitted in person at the LRSD along with the presentation of an identity document for verification of the identity of the applicant. If the user has no outstanding liabilities in respect of the LCAS and the processing of his or her personal data is not essential to the protection of the rights and interests of the LCAS protected by law, the processing of his or her personal data will be terminated without unnecessary delay, no later than 1 month of the receipt of his or her request (see point 2.9.6). If a user submits such an application while his or her membership is still valid, he or she will relinquish the possibility of submitting complaints regarding services provided by the LCAS and his or her membership will be considered properly terminated. The registration fee paid by the user will not be returned either in whole or in part.

A user or visitor may, at any time during the period in which his or her personal data is processed by the LCAS, raise an objection to its processing. Such an objection may be submitted in writing using the form Objection to the Processing of Personal Data. Should such an objection from a user be justified, the LCAS will ensure the rectification of the given situation without unnecessary delay.

A user has the right to obtain his or her personal data automatically processed by the LCAS in machine-readable form. This overview, containing personal data processed and the user’s history of loans, requests and charges, is part of the data contained in each user account, from which it can also be exported.

3. LOAN RULES

3.1 Off-site loans from depositories

3.1.1 General conditions

An off-site loan from depositories is made whenever this is permitted by the physical condition of the given document and the nature of the holding, and when other serious circumstances do not prevent the performance of the loan.

The following items are not available for off-site loans:

documents intended for on-site loan only and library reference holdings,
documents from the historical book collection,
documents issued up to and including the year 1950,
periodicals,
original digital data carriers.

3.1.2 User entitlement

Users with valid off-site membership with a library card have the right to off-site loans from depositories.

3.1.3 Loan requests

There is no limit to the number of requests that may be made by a user. The provision of documents may be spread over a number of days if a large number of requests are made by a single user. The staff of the LRSD will notify the user of this fact in advance.

A request may be made over a user account, by e-mail, by telephone or in person.

Documents requested from the “Národní” depository will, under normal conditions, be prepared for loan within 30 minutes of the submission of a loan request.

Documents requested from the “Jenštejn” depository will, under normal conditions, be prepared for loan:

from 3.00 p.m. on the same day if an order is made by 11 a.m. on the given day,
from 3.00 p.m. on the following day on which the LCAS is open if an order is made after 11 a.m. on the preceding day.

Documents requested outside LCAS opening hours will be prepared for loan the following day on which the LCAS is open; this within 30 minutes of the opening of the LCAS for documents from the “Národní” depository and from 3.00 p.m. for documents from the “Jenštejn” depository.

3.1.4 Collection period

Requested documents must be collected within eight working days.

Users will be informed of the given document collection period by the staff of the LRSD. The user will also find this collection period given in his or her user account as a request status. The collection period may be shortened depending on the period of valid membership of the user or for reasons associated with a long-term restriction to the provision of LCAS services. The user’s right to loan will cease on the expiry of the document collection period and the user will be obliged to pay a charge for the failure to collect a requested document (see Price List, section 5.2).

3.1.5 Loan reservations

The reservation of an off-site loan from depositories is an order for a document that has already been requested, loaned or reserved; registration is required to make a reservation and a charge is made for such reservations (see Price List, section 5.2).

A reservation may be made through a user account, by e-mail, by telephone or in person. A reservation applies for a period of three months of the day on which it is made, unless stated otherwise by the user. A reservation may also be cancelled in any of the ways given above before it has been fulfilled. No charge is made for the cancellation of a reservation.

Reservations may be made:

through a user account,
by submitting a completed order form to the staff of the LRSD,
by e-mail,
by telephone.

A reservation applies for a period of three months of the day on which it is made, unless stated otherwise by the user.

A reservation may also be cancelled in any of the ways given above before it has been fulfilled. No charge is made for reservations that are not fulfilled.

A reservation is fulfilled:

at the moment at which a requested, loaned or reserved document is returned,
by the sending of an informational e-mail (or letter) to the user.

Reservations are fulfilled in the order in which they are received (time and date) if more than one reservation is made on a given document.

The LCAS reserves the right to cancel reservations on documents that have become permanently unavailable. The user will be informed of this fact without delay.

Reserved documents must be collected by the date given in the informational e-mail (or letter). The ordinary deadline for collection is eight working days from the settlement of the reservation, though it may be shortened depending on the user’s period of valid membership or a long-term restriction to the provision of LCAS services. The user’s right to the given loan will expire on the expiry of this collection deadline and the user will be obliged to pay a fee for the non-collection of the reserved document (see Price List, section 5.2).

3.1.6 The loan of documents

A user may have no more than 45 off-site loans agreed at any one time, of which 15 from the “Národní” depository, 15 from the “Jenštejn” depository, and 15 from the freely accessible library holdings.

The basic loan period for off-site loans:

is generally 30 days,
may be shortened depending on the period of validity of the user’s membership,
may be extended in the case of a long-term restriction to the provision of LCAS services.

The user may perform the off-site loan of a document:

on a self-service basis, i.e. by crediting the requested documents to his or her user account using the self-service loan device without the assistance of LCAS staff;
on an assisted basis, i.e. by the requested documents being credited to the user’s account by the staff of the LRSD.

Documents may be loaned on a self-service basis only by a user who has submitted a request for an off-site loan from a depository over his or her user account.

Documents may be loaned on an assisted basis by a user or a person authorised by a user (authorised representative); documents are, in all cases, credited to the user account of the user (authorising party) who has submitted a request for an off-site loan from a depository over his or her user account. Before an off-site loan is made, the authorised party is obliged to show written full powers with the authorisation to act on behalf of the user with the officially attested signature of the authorising party and to present his or her own means of personal identification whose type and number will be recorded by LCAS staff in a note on the loan in the library system.

Before the loan of a document the user (or his or her authorised representative) is obliged to examine the document and report any defects discovered to the staff of the LRSD. During the loan period, the user is responsible for documents loaned to him or her and may not loan them to any other person. Should a user return a document with evident defects, changes or impairments, i.e. if the document is damaged or destroyed, the LCAS is entitled to refuse receipt of the given document and demand its replacement. The user’s user account will be blocked and the provision of LCAS services to the user suspended until such time as all the user’s debts in respect of the LCAS are settled.

Underlining any part of a document, writing notes in a document, a document becoming dirty or greasy, anything being spilt on a document, any tears or pages being torn out, damage to the cover or binding, etc., i.e. evident damage that reduces the quality of the document or its use, are considered defects, changes or impairments to a document. Ordinary wear corresponding to the age and nature of a document is not considered the destruction of or damage to a document.

3.1.7 Extension of the loan period

The loan period for an off-site loan from depositories is automatically extended two working days before its expiry so long as no loan reservation has been made on the loaned document, the user’s membership is valid for at least another 30 days at the moment of extension, and the user has fulfilled all other obligations in respect of the LCAS. The user will be informed of automatic extension and the new loan period in an informational e-mail.

Automatic extension, along with notification of its success or failure, is performed two days before the expiry of the original loan period for the sole reason of ensuring an equal approach to all users, particularly in the case that the loan period cannot be automatically extended for the reasons given below.

If the period for which the user’s membership remains valid is less than 30 days though longer than 10 days, the loan period is automatically extended to a date corresponding to the last working day on which the user’s membership remains valid. The user is notified of automatic extension and the new loan period in an informational e-mail.

If the period for which the user’s membership remains valid is 10 days or less, the loan period will not be extended and the user will be sent an informational e-mail of the fact that automatic extension will not be performed.

The LCAS is not obliged to send users informational e-mails; interruptions to this service will not give users the right to any reduction or waiving of charges for late return.

The automatic extension of the loan period will be performed, under the conditions given above, no more than three times, in all cases by 30 days of the date on which the given extension is performed. The total maximum automatically-extended loan period for an off-site loan is 114 days; this period cannot be further extended and the user is obliged to return the loaned document in question by the final day of the loan period at the latest. Should a user not return a document in good time, he or she will be obliged to pay a charge for late return (see Price List, section 5.3).

A loan period may be extended due to a long-term limitation to the provision of LCAS services.

3.1.8 Returning documents

Users may return off-site loans from depositories in the following ways:

in person or through another person,
by placing the loaned document in the book return box,
by post, with consignment insurance.

The user is obliged to return off-site loans from depositories on the last day of the loan period at the latest; documents may, however, be returned earlier. If a user does not return a loaned document on time, he or she is obliged to pay a fee for late return (see Price List, section 5.3). The return of a loaned document using the book return box or by post does not relieve the user of the obligation of paying any charges for late return. Should a user return a document with evident defects, changes or impairments, i.e. if the document is damaged or destroyed, using the book return box or by post the LCAS is entitled to refuse receipt of the given document and demand its replacement (see point 3.6). The user’s user account will be blocked and the provision of LCAS services to the user suspended until such time as all the user’s debts in respect of the LCAS are settled.

Underlining any part of a document, writing notes in a document, a document becoming dirty or greasy, anything being spilt on a document, any tears, pieces of paper being pasted in or pages being torn out, damage to the cover or binding, etc., i.e. evident damage that reduces the quality of the document or its use, are considered defects, changes or impairments to a document. Ordinary wear corresponding to the age and nature of a document is not considered a defect.

The LCAS is not obliged to remind the user of the return of off-site loans from depositories. Should it do so by sending the user a reminder to the effect that he or she has exceeded a loan period, the user is obliged to pay charges associated with this reminder in addition to charges for the late return of off-site loans from depositories (see Price List, section 5.3).

The LCAS will issue confirmation of the return of a document only at the request of the user. The issuing of such confirmation must be requested before the given document comprising an off-site loan is presented to the staff of the LRSD. No confirmation of the return of a document will be issued in the case of loaned documents returned using the book return box or by post with consignment insurance. In such cases, the user can check the proper return of loaned documents in his or her user account.

A loan is completed by the proper and timely return of the undamaged document to the LCAS and its being removed from the user’s user account.

When a loaned document is returned:

in person or through another person, the loaned document will be removed from the user account immediately after it is returned to the staff of the LRSD;
using the book return box by the end of the day’s LCAS opening hours, the loaned document will be removed from the user account on the same day,
using the book return box after the end of the day’s LCAS opening hours, the loaned document will be removed from the user account on the next day on which the LCAS is open,
by post, with consignment insurance, the loaned document will be removed from the user account immediately following its delivery to the staff of the LRSD.

3.1.9 Charges

Charges for the late return of off-site loans from depositories are:

stipulated for each calendar day and each individual off-site loan from depositories (see Price List, section 5.3),
paid by the user, generally in cash or by payment card at the LRSD against proof of payment.

The user’s obligation of paying charges for the late return of off-site loans from depositories will begin on the first day following the expiry of the stipulated loan period and end on the day on which the loaned document is returned or the day on which compensation is made for an LCAS document that is unreturned, lost, destroyed or damaged.

Should the user’s total outstanding debt amount to a principal sum of more than 1000 CZK (in words: one thousand Czech crowns), the LCAS will demand attribution on the entire debt in accordance with the Civil Code, in particular interest on late payment. The user is obliged to pay debt attribution.

Should the user fail to pay charges for late return and any debt attribution, and thereby fail to fulfil his or her obligations, the LCAS will exact its claims by juridical means. The user is also obliged to pay the costs associated with this exaction.

The satisfaction of debt and debt attribution does not affect the right of the LCAS to the payment of any damage incurred.

3.2 Off-site loans from the freely accessible library holdings

3.2.1 General conditions

An off-site loan from the freely accessible library holdings is made whenever this is permitted by the physical condition of the given document and when other serious circumstances do not prevent the performance of the loan.

The following freely accessible library holdings are available to users in the protected zone:

the branch literature holding,
the journal holding,
the reference literature holding,
the holding of publications of units of the CAS and doctoral dissertations.

Only selected documents from the branch literature holding are designed for off-site loans. These documents have the status “Possible to be taken home” given in the field “Loans type” in the catalogue. Documents from this holding labelled on the spine with a shelf mark printed in white on a black label are not loaned off site.

The following items are also not available for off-site loans:

documents in the holding of journals, reference literature and publications of units of the CAS and doctoral dissertations,
documents published up to and including the year 1950,
original digital data carriers.

3.2.2 User entitlement

Users with valid off-site membership with a library card have the right to off-site loans from the freely accessible library holdings.

3.2.3 Loan requests

No requests for off-site loans may be made on documents in the freely accessible library holdings.

3.2.4 Loan reservations

The reservation of an off-site loan from the freely accessible library holdings is an order for a document that has already been loaned or reserved; registration is required to make a reservation and a charge is made for such reservations (see Price List, section 5.2).

A reservation is fulfilled:

at the moment at which a requested, loaned or reserved document is returned,
by the sending of an informational e-mail (or letter) to the user.

Reservations are fulfilled in the order in which they are received (time and date) if more than one reservation is made on a given document.

The LCAS reserves the right to cancel reservations on documents that have become permanently unavailable. The user will be informed of this fact without delay.

3.2.5 The loan of documents

The basic loan period for off-site loans:

is generally 30 days,
may be shortened depending on the period of validity of the user’s membership,
may be extended in the case of a long-term restriction to the provision of LCAS services.

The user may perform the off-site loan of a document:

on a self-service basis, i.e. by crediting selected documents from the branch literature holding to his or her user account using the self-service loan device without the assistance of LCAS staff;
on an assisted basis, i.e. by the crediting of selected documents from the branch literature holding to the user’s account by the staff of the LRSD.

Documents may be loaned on a self-service basis only by the user to whose user account the documents are to be credited, i.e. loaned off-site.

Documents may be loaned on an assisted basis by a user or a person authorised by a user (authorised representative); documents are, in all cases, credited to the user account of the user (authorising party) who is loaning them off-site. Before an off-site loan is made, the authorised party is obliged to show written full powers with the authorisation to act on behalf of the user with the officially attested signature of the authorising party and to present his or her own means of personal identification whose type and number will be recorded by LCAS staff in a note on the loan in the library system.

3.2.6 Extension of the loan period

The loan period for an off-site loan from the freely accessible library holdings is automatically extended 2 working days before its expiry so long as no loan reservation has been made on the loaned document, the user’s membership is valid for at least another 30 days at the moment of extension, and the user has fulfilled all other obligations in respect of the LCAS. The user will be informed of automatic extension and the new loan period in an informational e-mail.

The LCAS is not obliged to send users informational e-mails; interruptions to this service will not give users the right to any reduction or waiving of charges for late return.

A loan period may be extended due to a long-term limitation to the provision of LCAS services.

3.2.7 Returning documents

Users may return off-site loans from the freely accessible library holdings in the following ways:

in person or through another person;
by placing the loaned document in the book return box;
by post, with consignment insurance.

The user is obliged to return off-site loans from the freely accessible library holdings on the last day of the loan period at the latest; documents may, however, be returned earlier. If a user does not return a loaned document on time, he or she is obliged to pay a fee for late return (see Price List, section 5.3). The return of a loaned document using the book return box or by post does not relieve the user of the obligation of paying any charges for late return. Should a user return a document with evident defects, changes or impairments, i.e. if the document is damaged or destroyed, using the book return box or by post the LCAS is entitled to refuse receipt of the given document and demand its replacement (see point 3.6). The user’s user account will be blocked and the provision of LCAS services to the user suspended until such time as all the user’s debts in respect of the LCAS are settled.

The LCAS is not obliged to remind the user of the return of off-site loans from the freely accessible library holdings. Should it do so by sending the user a reminder to the effect that he or she has exceeded a loan period, the user is obliged to pay charges associated with this reminder in addition to charges for late return (see Price List, section 5.3).

A loan is completed by the proper and timely return of the undamaged document to the LCAS and its being removed from the user’s user account.

When a loaned document is returned:

in person or through another person, the loaned document will be removed from the user account immediately after it is returned to the staff of the LRSD;
by placing a loaned document in the Národní book returns box by the end of daily LCAS opening hours, the loaned document will be removed from the user account the same day;
by placing a loaned document in the Národní book returns box after the end of daily LCAS opening hours or placing it in the Vodičkova book returns box, the loaned document will be removed from the user account on the following day on which the library is open;
by post, with consignment insurance, the loaned document will be removed from the user account immediately following its delivery to the staff of the LRSD.

3.3 On-site loans from depositories

3.3.1 General conditions

An on-site loan from a depository is made whenever this is permitted by the physical condition of the given document and the nature of the holding, and when other serious circumstances do not prevent the performance of the loan.

3.3.2 User entitlement

Users with valid off-site or on-site membership with a library card and visitors with a valid one-day pass have the right to on-site loans from depositories.

3.3.3 Loan requests

A request for an on-site loan from a depository is not linked to registration or the validity of the user’s or visitor’s membership and no charge is made for it. Such a loan request may be made over a user account (LCAS users only) and by e-mail, by telephone and in person.

There is no limit to the number of loan requests that may be made by a user or visitor. The provision of documents may be spread over a number of days if a large number of requests are made by a single user or visitor. The staff of the LRSD will notify the user or visitor of this fact in advance.

Documents requested from the “Národní” depository will, under normal conditions, be prepared for loan within 30 minutes of the submission of a loan request.

Documents requested from the “Jenštejn” depository will, under normal conditions, be prepared for loan:

from 3.00 p.m. on the same day if an order is made by 11 a.m. on the given day,
from 3.00 p.m. on the following day on which the LCAS is open if an order is made after 11 a.m. on the preceding day.

3.3.4 Storage period

Documents requested for on-site loans from depositories will be stored at the LRSD and may not be taken out of the protected zone.

The basic storage period is generally eight working days. Users and visitors will be informed of the given storage period by the staff of the LRSD. The user will find this storage period in his or her user account as a request status. The storage period may be shortened:

depending on the period of valid membership of the user,
for reasons associated with a long-term restriction to LCAS service provision.

The right to loan will cease on the expiry of the storage period and the requested document will be returned to the depository.

3.3.5 Loan reservations

The reservation of an on-site loan from a depository is an order for a document that has already been requested; registration is required to make a reservation and a charge is made for such reservations (see Price List, section 5.2).

A reservation is fulfilled:

at the moment at which a requested document is returned,
by the sending of an informational e-mail (or letter) to the user.

Reservations are fulfilled in the order in which they are received (time and date) if more than one reservation is made on a given document.

The LCAS reserves the right to cancel reservations on documents that have become permanently unavailable. The user will be informed of this fact without delay.

Reserved documents will be stored at the LRSD until the date given in the informational e-mail (or letter). The ordinary storage period is eight working days from the settlement of the reservation, though it may be shortened depending on the user’s period of valid membership or a long-term restriction to the provision of LCAS services. The user’s right to the given loan will expire on the expiry of this period.

3.3.6 Loan of documents

An on-site loan from a depository is made at the moment at which the staff of the LCAS present the requested document to the user or visitor. The staff of the LCAS will record on-site loans from depositories by recording both the loan request and the user’s library card or the visitor’s pass containing his or her photograph, forename and surname at the LRSD.

Should a visitor fail to provide LCAS staff with a corresponding pass one loan ticket will be made out for each on-site loan he or she requests from a depository. The visitor will confirm an on-site loan by completing the required personal data and signing each such loan ticket. The staff of the LCAS are entitled to demand that the visitor presents means of identification for the purposes of checking the personal data given. The staff of the LCAS will, in such case, record the on-site loan from a depository by filing the loan ticket completed and signed by the visitor at the LRSD.

Before the loan of a document the user or visitor is obliged to examine the document and report any defects discovered to the staff of the LRSD. The user or visitor is responsible for documents loaned to him or her and may not loan them to any other person.

3.3.7 Extending the storage period

The storage period for on-site loans from depositories may be extended:

no more than five times, for eight working days,
only before its expiry, so long as no loan reservation has been made on the given document.

An extension may be requested in person, by telephone or by e-mail.

The storage period may be shortened, for example if the end of the user’s valid membership is drawing close or in the case of a long-term restriction to the provision of LCAS services.

3.3.8 Returning documents

Users and visitors are obliged to return on-site loans from depositories:

by the end of the day’s LCAS opening hours,
by returning the loaned document to the staff of the LRSD.

A loan is completed by the proper and timely return of the undamaged document to the LCAS.

Should a user or visitor return a document with evident defects, changes or impairments, i.e. if the document is damaged or destroyed, the LCAS is entitled to refuse receipt of the given document and demand its replacement. The user’s user account will be blocked and the provision of LCAS services to the user suspended until such time as all the user’s debts in respect of the LCAS are settled.

3.4 On-site loans from the freely accessible library holdings

3.4.1 User entitlement

Users with valid off-site or on-site membership with a library card and visitors with a valid one-day pass have the right to on-site loans from the freely accessible library holdings.

3.4.2 Loan requests and reservations

No loan requests or reservations may be made on documents in the freely accessible library holdings.

3.4.3 The loan of documents

Documents from the freely accessible library holdings are loaned on-site exclusively within the LCAS protected zone. An on-site loan is made whenever a user or visitor takes a document from the freely accessible library holdings in his or her hand.

3.4.4 Returning documents

An on-site loan from the freely accessible library holdings is completed at the moment the user or visitor leaves the protected zone, in which he or she has left the loaned document. The user or visitor will leave any document loaned from the freely accessible library holdings on the table in the LCAS protected zone. He or she should not return it to the shelf.

3.5 Loans from the historical book collection

3.5.1 General conditions

A loan from the historical book collection will be made only if it is approved by the staff of the LCAS and its loan is not prevented by other serious circumstances. The possible loan will be assessed before each document is loaned with a view to the relationship between the value and physical condition of the document and the importance of the research in question.

3.5.2 User entitlement

Only researchers have the right to loans from the historical book collection, i.e. users with a registered research card and valid off-site or on-site membership with a library card.

3.5.3 Loan requests

A request for a loan from the historical book collection is not linked to registration or the validity of the user’s membership and no charge is made for it. Such a loan request may be made:

after searching for the document in the LCAS catalogue by means of an electronic “Research Room Order”,
by using the web form “Order for a document from the historical book collection”.

The document will usually be prepared for loan by the time proposed by the orderer in his or her order, though on the next day on which the library is open following the submission of the loan request at the earliest.

A request for a loan from the historical book collection may also be made by submitting a completed order form to the staff of the LRSD, by e-mail or by telephone. Documents ordered in these ways will be prepared for loan at a time agreed individually with the orderer, though on the next day on which the library is open following the submission of the request at the earliest.

3.5.4 Loan of documents

Documents from the historical book collection are loaned exclusively to authorised users (see point 3.5.2) and only in the Research Room which is open during normal library operation from 9 a.m. to 4 p.m., Monday to Friday.

Each loan from the historical book collection is recorded on a research card. The researcher will confirm the loan made from the historical book collection with his or her signature on each recorded loan.

A researcher may have no more than two documents loaned from the historical book collection at any one time.

3.5.5 Extending the loan period

The loan period for loans from the historical book collection may not be extended. A new loan request must be made on the given document.

3.5.6 Returning documents

Researchers are obliged to return documents loaned from the historical book collection:

by the end of daily opening hours in the Research Room at the latest,
by presenting the loaned document to a member of LRSD staff.

A loan is completed by the proper and timely return of the undamaged document to the LCAS.

3.6 Lost documents and methods of payment

3.6.1 Basic provisions

Users and visitors are responsible in full for the condition of each document they loan (including documents loaned through interlibrary services) and are obliged to notify the LCAS without delay if they are unable to return a document due to its loss, destruction or damage. This applies regardless of whether the given damage was caused by the user or visitor deliberately or by neglect, whether it was caused by a third party, or whether the destruction or damage of the given document was not the fault of the user or visitor (higher power).

Should a user return a document with evident defects, changes or impairments, i.e. if the document is damaged or destroyed, the LCAS is entitled to refuse receipt of the given document and demand its replacement. The user’s user account will be blocked and the provision of LCAS services to the user suspended until such time as all the user’s debts in respect of the LCAS are settled.

3.6.2 Methods of payment

The LCAS will demand compensation in one of the following ways for any document that is not returned or that is lost, destroyed or damaged:

its replacement with another copy of the same publication of the same edition and binding (equivalent replacement),
its replacement with a newer edition of the same publication,
its replacement with another publication of the same informational and financial value,
financial compensation with attribution.

These methods of compensation are given in the order of preference of the LCAS. The LCAS will rule on the method of compensation and the deadline for its fulfilment in all cases, and will notify the user or visitor of its decision.

3.6.3 Ruling on replacement

The period for replacement begins to run immediately the user or visitor is notified of the ruling on replacement. This ruling will stipulate the type and extent of replacement and the deadline for its fulfilment. Any pertinent charges and any debt attribution will also be stipulated in accordance with section 5.4 of the Price List, and any other information necessary to the proper fulfilment of the obligations of the user or visitor will also be communicated.

3.6.4 Replacement with a different publication

Should the LCAS rule on the replacement of the given document with another copy of the same edition and binding, a newer edition of the same publication, or another publication of the same informational and financial value, the user or visitor is obliged to present the given publication (replacement) within the fulfilment deadline to the staff of the LRSD and to pay the charge for replacement with a different publication in cash or by payment card (see Price List, section 5.4).

3.6.5 Monetary compensation

Should the LCAS rule on monetary compensation, the user or visitor is obliged to pay the amount assessed, including a charge for monetary compensation, within the stipulated period (see Price List, section 5.4).

The user or visitor will, in accordance with the ruling on the method of replacement, pay monetary compensation for any unreturned, lost, destroyed or damaged document to the amount of:

the current purchase price of the same edition and binding of the publication, if the publication is available on the market, this including appropriate and necessary expenses for the procurement of the publication,
the current purchase price of a newer edition of the publication, if the publication is available on the market, this including appropriate and necessary expenses for the procurement of the publication,
the current purchase price of a publication of the same informational and financial value available on the market, this including appropriate and necessary expenses for the procurement of the publication,
a charge for each page of copy of the document replaced, including the stipulated charge for document binding (price of binding). The number of pages is determined from the bibliographic record at the LCAS. The number of copies recorded by the LCAS will be used to determine the price for documents with pages that are not numbered.

The LCAS is also entitled to demand monetary compensation if only parts of a document are damaged or if the loss, destruction or damage to a document relates only to part of a work comprised of more than one volume if this has caused a reduction to the value of the set as a whole. In such cases, the amount of monetary compensation will be determined, first and foremost, by an expert judgement.

3.6.6 Compensation for historical documents

The user is obliged to pay monetary compensation, including debt attribution (in particular punitive interest and the costs of exacting debt at the pertinent court) in the case of historical and rare documents, documents of collector interest, documents of cultural importance, unique documents and other similar cases. The level of monetary compensation will be stipulated on an individual basis in such cases, for example by expert judgement or as the price reached by a document at auction, a price in an antiquarian bookshop, a price given in an auction catalogue, etc.

3.6.7 Compensation for electronic media carriers

Should a user or visitor lose, damage or destroy a CD, CD-ROM or DVD electronic media carrier which is a supplement to a primary document, he or she is obliged to pay a fee for the loss of the electronic media carrier within the fulfilment deadline (see Price List, section 5.4).

3.6.8 Exaction of compensation

Should the user or visitor fail to provide the stipulated compensation for a loaned document or fail to pay monetary compensation and attribution properly and in good time, thereby failing to fulfil his or her obligation within the given deadline, the LCAS will exact its claims by juridical means. The user or visitor will also be obliged to pay the costs associated with this exaction.

The LCAS will pursue exaction by juridical means if a user or visitor does not return a document in accordance with these Library Regulations and fails to take appropriate action, remains out of contact or fails to response to any reminder sent following the expiry of the loan period. The LCAS will demand or exact monetary compensation, including further pertinent charges, as well as attribution (in particular punitive interest and the costs of exacting debts at the pertinent court).

The staff of the LCAS are, for the purposes of exacting debts in respect of users and visitors, obliged to retain the originals of papers and documents relating to the user or visitor and his or her loans (in particular, his or her application, loan tickets, reminders, documentation on the sending and delivery of correspondence, correspondence returned by the postal service and undelivered consignments, etc.) and other relevant documents demonstrating a violation of the obligations arising from these Library Regulations and other legal regulations on the part of the user or visitor.

3.6.9 Placement of compensation in the fund

Compensation for unreturned, lost, destroyed and damaged documents will be placed in the fund within two months at the latest of the day on which the user or visitor makes compensation for the original LCAS publication in the stipulated manner.

4. SERVICES

4.1 Reprographic services

4.1.1 General conditions

Users and visitors may make copies of LCAS documents themselves in the protected zone or order the making of copies. All data and copies of works or parts of works obtained (in whatever form, on whatever medium) serve exclusively for the personal needs, study needs and non-commercial purposes of the user or visitor. Any other use of data and copies of works obtained, in particular their further dissemination, copying, reproduction, loan, distribution (including distribution on computer networks), sale or other misuse, is not permitted. Users and visitors are obliged to observe Act 121/2000 Sb. in its full wording (the Copyright Law). When using EIR, users and visitors are also bound by the conditions defined in the pertinent licence agreements, the contents of which will be communicated by the staff of the EIR Department on request (e-mail: eiz@knav.cz).

Users and visitors may make self-service printed or digital copies of documents. Users and visitors with a one-day pass with access to the Internet may print out documents from the self-service computer study (see point 4.1.6). Users may also take advantage of the possibility of printing on their own devices with a wireless connection to the LCAS computer network (see point 4.1.7). Researchers may order digital copies of documents in the historical book holding at the LRSD. The price of copying services is subject to section 5.10 of the Price List.

4.1.2 Printed copies to order

Requests for the production of printed copies are handled by the staff of the LCAS Bookbinding and Copying Centre. A request may be made directly at the LCAS Bookbinding and Copying Centre or by completing and submitting an order for the production of printed copies to the staff of the LRSD. Black-and-white, colour, single-sided or double-sided copies may be ordered in A3 and A4 formats. Copies will await collection by the user or visitor at the LRSD after 12.00 noon on the next working day following the submission of the given order.

4.1.3 Self-service printed copies

Users and visitors may use printing (copying) equipment connected to the MyQ system for self-service copying of printed black-and-white, colour, single-sided and double-sided copies in A3 and A4 formats. Users and visitors will set the copy parameters themselves following the instructions located in the vicinity of the print equipment. Users and visitors are obliged to treat documents copied in a careful and considerate manner. Users and visitors are not permitted to make printed copies on material they bring in to the library themselves.

Users deposit the financial sum necessary for payment of the copy in their credit account (see point 4.1.8); visitors can request the loan of a card for printing and copying, which is loaned against any pass with the name and photograph of the visitor (e.g. ISIC, Opencard, etc.) at the LRSD. Visitors will pay the used credit sum in cash or by payment card when returning the card for printing and copying to the LRSD.

4.1.4 Self-service digital copying

A self-service book scanner is available to users and visitors for the production of digital copies. No charge is made for the use of this scanner. Digital copies are stored on the user or visitor’s own mobile memory disk. The user or visitor is obliged to handle copied documents in a careful and considerate manner.

4.1.5 Copies from the historical book collection

Researchers may make copies for their own personal study purposes from the historical book collection using their own digital devices without using flash, or place an order with the Loan and Reference Services Department for copies to be made by LCAS staff on a book scanner. Such a request from a researcher will be rejected should making digital copies not be possible in view of the physical condition of the given document from the historical book collection. Researchers undertake to use digital copies from the historical book collection exclusively for their own personal study purposes.

Copies for the purposes of publication may be made exclusively by LCAS staff using a book scanner (xerographic copies may not be made). Researchers can order copies at the Loan and Reference Services Department, whose staff must consult the staff of the Department of Historical Bibliography on the procedure for document reproduction. Such a request from a researcher will be rejected should making digital copies not be possible in view of the physical condition of the given document from the historical book collection.

Should digital copies be intended to accompany a published study or published in another way, the researcher is obliged to request of the LCAS the provision of one-off reproduction rights. Basic bibliographic details on the publication in which the reproduction is to be published or details on any other intended method of publication (web, CD-ROM, etc.) must be stated in the given request. The staff of the Department of Historical Bibliography will rule on the provision of one-off reproduction rights.

Researchers provided with one-off reproduction rights for publication are obliged:

to use digital copies exclusively for the purpose given in their request for the provision of one-off reproduction rights,
to state correct identification details on the document, including the accession number, and the official title of the LCAS, i.e. The Library of the Czech Academy of Sciences, in the text and during reproduction,
to provide the LCAS with one documentary copy,
not to provide any digital copy for further publication or use by any third party.

The price for the production and storage of digital copies from the historical book collection and the provision of one-off reproduction rights is subject to Section 5.10.1.3 of the Price List.

4.1.6 Printing documents in the self-service computer study

Users and visitors with a one-day pass with access to the Internet may print out documents in A4 and A3 formats, in black-and-white and colour, on one side or both sides on self-service print (copy) equipment connected to the MyQ system. Users and visitors with a one-day pass with access to the Internet must set their print parameters themselves in accordance with the instructions located at computer stations and by print devices.

Users deposit the financial sum necessary for payment of the print in their credit account (see point 4.1.8); visitors with a one-day pass with the Internet can request the loan of a card for printing and copying, which is loaned against any pass with the name and photograph of the visitor (e.g. ISIC, Opencard, etc.) at the LRSD. Visitors will pay the used credit sum in cash or by payment card when returning the card for printing and copying to the LRSD.

4.1.7 Printing documents on your own devices

Users may print from their own devices connected to the LCAS computer network on self-service print (copy) devices connected to the MyQ system.

4.1.8 Credit account

Each user has a credit account in the MyQ system into which he/she can deposit a financial sum of a maximum of 500 CZK (in words: five hundred Czech crowns) at the LRSD. A sum corresponding to the parameters of printing or copying set by the user is debited from this credit account following processing of the given task by the printing (copying) equipment. Should the user not have the amount necessary for payment of the corresponding printing or copying parameters in his/her credit account, the given task will not be processed.

Any unused financial sum will remain in the user’s credit account until it is exhausted, until the successful settlement of a request from the user for the return of any unused cash in his/her credit account, or until the deletion of the user’s processed personal data (see point 2.9.6).

The user should request the return of any unused financial sum from his/her credit account at the LRSD. The given sum will be returned to the user in the way chosen by the user, this either within 14 days into the bank account the user communicates to the staff of the LRSD during settlement of his/her request or in cash at the LRSD within two LCAS opening days.

4.2 Electronic information resources

4.2.1 Access to EIR

The LCAS makes EIR bound by licence conditions and EIR not covered by licence conditions available to users and visitors over its webpages. Users and visitors may access licenced EIR in the self-service computer study and on their own devices connected to the LCAS computer network.

Users may also access licensed EIR to which remote access is available on their own devices outside the protected zone. An application for membership for remote access without a library card may be made in person, by correspondence or in online form without the need to visit the LCAS in person (see section 2.5).

4.2.2 Conditions of access to EIR

Access to EIR is permitted to all users with valid membership and visitors with a valid one-day pass with the Internet. The user or visitor undertakes (and is obliged) to observe the Library Regulations at the moment at which he or she enters the target EIR database.

Accessing EIR by means of remote access is conditional to the user entering his or her log-on details. The same user name and password used to log on to the user account are also used to log on for remote access. The user undertakes (and is obliged) to observe the Library Regulations at the moment at which he or she enters the target EIR database.

EIR may be used only by LCAS users and visitors. Users and visitors may not enable access to EIR to third parties. EIR may not be used for commercial purposes.

4.2.3 Personal data and data security

Data on the user to the extent of his or her first name, last name and user e-mail may be passed in encrypted form to content providers registered with eduID.cz when the user logs on for remote access to EIR databases. In such case, the content provider will handle this data in accordance with valid legal regulations.

4.2.4 Rules of EIR use

All data accessed and acquired must be used in accordance with Act 121/2000 Sb. in its full wording (The Copyright Law), this exclusively for the personal use of the user or visitor, i.e. for academic, study or teaching purposes, while observing the principles of citation etiquette. The user or visitor to whom access to EIR has been permitted bears exclusively responsibility, including responsibility under criminal law, for any violation of any kind of the Copyright Law or the licence conditions of EIR use.

The downloading of entire editions or titles of electronic journals and e-books or other large parts of EIR is prohibited. Reproducing and disseminating any obtained data in any way, making it available to third parties or making it available for further distribution is also prohibited.

When using EIR, the user or visitor is also bound by the conditions defined in the pertinent licence agreements, the contents of which will be provided on request by the staff of the EIR Department (e-mail: eiz@knav.cz).

4.2.5 Violation of the provisions of the Library Regulations

Any users or visitors violating the Library Regulations during the use of EIR will be notified of this fact by the staff of the LCAS and requested to refrain from the given violation immediately. In the case of repeated violation of the Library Regulations, the staff of the LCAS have the right to block the user’s user account and discontinue the provision of access to the LCAS Wi-Fi and remote access to LCAS EIR for a period of six months. Should a visitor again violate the Library Regulations, the staff of the LCAS have the right to deny the visitor the opportunity of purchasing a one-day pass with the Internet for a period of six months. Should the user or visitor again violate the Library Regulations following the expiry of this six-month period of discontinued provision of LCAS services, his or her right to use LCAS services may be revoked permanently. In extraordinary cases, the right of a user or visitor to use LCAS services may be revoked permanently without the prior six-month withdrawal of service provision. The Director of the LCAS will rule on the permanent revoking of the right to use LCAS services.

4.3 Interlibrary services

4.3.1 General conditions

The LCAS mediates loans of documents and copies of papers and essays in all branches of science from Czech and foreign libraries for users in accordance with binding regulations valid in the domestic and international interlibrary loan service. Legislative documents on the provision of interlibrary services are available at the address http://www.nkp.cz/sluzby/legms

Charges for late return apply to documents loaned through the interlibrary service and are subject to the price list (see Price List, section 5.3). The user is obliged to report any loss, damage or destruction of a document supplied through the interlibrary loan service to the LCAS without delay. The replacement of a document by the user is subject to section 3.6 of these Library Regulations.

The Interlibrary Services Department is, under normal conditions, open: Tuesday 9 a.m.–7 p.m., Monday, Wednesday–Friday 9 a.m.–3 p.m.

4.3.2 Domestic interlibrary loan services

If a document requested by a user is not found in the library holdings of the LCAS or another library in Prague, the LCAS will mediate its loan from another library in the Czech Republic for the user.

The user will request mediation of the loan by completing and sending the web form “Order for a loan from a Czech library not in Prague” on the LCAS Web Pages; the LCAS will confirm acceptance of this order by automatically sending a copy of it to the user’s e-mail address.

The provision of a requested document generally takes two to three weeks, though it may take longer. The user will be informed by e-mail or telephone (using the contact data given in the order) of the fact that he or she can make collection of the given document. The user will collect the requested document in person from the Interlibrary Services Department.

The loan period for documents loaned through the domestic interlibrary service is stipulated on an individual basis, and the user bears exclusive responsibility for its observation. The document’s loan period may be extended if the document is not reserved at the library supplying it and if the user has valid membership. Users may study documents stipulated by the library supplying them as being for on-site loans only at the Interlibrary Services Department.

The user will pay postage for the return of the document to the library that supplied it (see Price List, section 5.6.1) and any other costs stipulated by the library supplying the given document.

4.3.3 Domestic interlibrary reprographic services

If a document requested by a user is not found in the LCAS library holdings, the LCAS can mediate the provision of copies of a paper or essay from another library in the Czech Republic.

The user will request mediation of the provision of copies by completing and sending the web form “Order for a copy from a Czech library” on the LCAS WebPages; the LCAS will confirm acceptance of this order by automatically sending a copy of it to the user’s e-mail address.

The period of provision of requested copies is generally five working days, though it may be longer. The user will be informed by e-mail or telephone (using the contact data given in the order) of the fact that he or she can make collection of the given copies. Users will collect requested copies from the LRSD in person. Copies of documents acquired by the LCAS from other libraries are designed exclusively for the personal use of the user who is obliged to act in accordance with the provisions of Act 121/2000 Sb. in its full wording (the Copyright Law).

The user will pay the costs for the making of copies stipulated by the library supplying the given copies.

4.3.4 International interlibrary loan services

If a document requested by a user is not found in the holdings of a library in the Czech Republic, the LCAS will mediate its loan from a foreign library.

The user will request mediation of the loan by completing and sending the web form “Order for a loan from abroad” on the LCAS WebPages; the LCAS will confirm acceptance of this order by automatically sending a copy of it to the user’s e-mail address.

The loan period for documents loaned through the international interlibrary service is stipulated on an individual basis, and the user bears exclusive responsibility for its observation. The document’s loan period may not be extended. Users may study documents stipulated by the library supplying them as being for on-site loans only at the Interlibrary Services Department.

International interlibrary loan services are provided for a fee (see Price List, section 5.6.2).

4.3.5 International interlibrary reprographic services

If a document requested by a user is not found in the holdings of a library in the Czech Republic, the LCAS can mediate the provision of copies of a paper or essay from a foreign library.

The user will request mediation of the provision of copies by completing and sending the web form “Order for a copy from abroad” on the LCAS WebPages; the LCAS will confirm acceptance of this order by automatically sending a copy of it to the user’s e-mail address.

The period of provision of requested copies is generally five working days, though it may be longer. The user will be informed by e-mail or telephone (using the contact data given in the order) of the fact that he or she can make collection of the given copies. The user will collect the requested copies in person from the Interlibrary Services Department. Copies of documents procured by the LCAS from other libraries are designed exclusively for the personal needs of the user, who is obliged to act in accordance with the provisions of Act 121/2000 Sb. in its full wording (the Copyright Law).

International interlibrary reprographic services are provided for a fee (see Price List, section 5.6.2).

4.3.6 The non-provision of a requested document

If requested documents or copies have not been supplied within one month of the acceptance of an order for an interlibrary service, the staff of the LCAS will contact the user and inform him or her of the state of the given order. If an order is not settled within three months of its acceptance by the LCAS, it will be returned to the user as unsettled.

4.4 Computer equipment and the Internet in the self-service computer study

4.4.1 General conditions

The services of the computer study are available in a self-service mode; the LCAS provides no support to users and visitors during their use. Each user or visitor with a one-day pass with the Internet may use only one computer station with one associated study position for his or her personal purposes at any given moment and is obliged to relinquish it whenever he or she leaves the self-service computer study or computer station for more than 15 minutes.

4.4.2 Logging in

Users with valid registered membership with a library card and visitors with a one-day pass with access to the Internet may use the computer equipment and Internet in the self-service computer study after logging on. Users will use the same user name and password to log on as they do to log on to the catalogue or their user account; visitors will use the log-in details given on their one-day pass with access to the Internet. Each user or visitor may be logged on to just a single computer station at any one time.

4.4.3 Daily limit

There is a time limit to work in the self-service computer study. The daily limit for which users and visitors with a one-day pass with the Internet may use the computer equipment in the self-service computer study is a maximum of 120 minutes and may not be further extended. This period of time may be used exclusively during daily LCAS opening hours. The LCAS reserves the right to shorten this daily limit for the use of computer equipment in justified cases.

Users and visitors with a one-day pass with the Internet may interrupt their use of this daily limit at any time by logging off from the computer station. The remainder of the daily limit is rounded down to the whole minute whenever the user or visitor logs off; the daily limit may, therefore, be used up on a maximum of one hundred and twenty visits. All data that the user or visitor with a one-day pass with the Internet has not saved on his or her own USB disk will be lost irrevocably every time the user or visitor with a one-day pass with the Internet logs off.

4.4.4 The use of information sources

The self-service computer study is designed for the use of EIR, for study purposes and for accessing freely accessible data of an academic nature on the Internet. Users and visitors are obliged to use information sources on the Internet in accordance with legal and moral standards and the Library Regulations. It is prohibited to search for, view, print or disseminate webpages with pornographic, sexual or erotic content, ethnically or religiously offensive content, pages promoting racism or violence, pages encouraging the use of drugs or other narcotic substances, and pages serving for commercial purposes (e.g. advertising, auctions, betting, etc.) or purposes other than study purposes.

4.4.5 The Copyright Law

Users and visitors are obliged to observe Act 121/2000 Sb. in its full wording (The Copyright Law). The copying and distribution of parts of the operating system or installed LCAS applications and programs and the downloading or sharing of works protected by copyright (books, films, music, software, etc.) is prohibited. The copying of electronic carriers from the LCAS holding is not allowed, unless permitted by licence conditions.

All data acquired and copies of works or parts of works (in whatever form, on whatever medium) serve exclusively for the personal needs and study purposes of users and visitors. Their use in any other way, and in particular their further dissemination, copying, reproduction, loan, distribution (including distribution on computer networks), sale or other misuse is not permitted. The use of copies of works and computer programs obtained from licensed sources is subject to the conditions of the licence agreements closed (see section 4.2 of these Library Regulations).

4.4.6 Noise, consumption of food and drinks

Users and visitors are obliged to observe the Library Regulations while working in the self-service computer study. They must not, in particular, have sound signals switched on on their mobile phones. All conversation, including telephone conversations, and the consumption of food and drinks (with the exception of non-alcoholic drinks in closable containers) are also prohibited here. Making telephone calls and consuming food and non-alcoholic drinks are permitted in the rest area.

4.4.7 Access rights

Users and visitors may work on the LCAS computer network exclusively under their allocated LCAS user name and may not try to obtain access rights that do not belong to them by any means. Should users or visitors obtain access rights that do not belong to them in any way (including system hardware or software errors), they are obliged to report this fact to a member of LCAS staff without delay.

4.4.8 Software

Users and visitors may not use any software in the self-service computer study, including mobile programs, other than software offered by the system.

4.4.9 Computer equipment

Users and visitors bear full responsibility for any intervention they make in the configuration of computer equipment that might be capable of affecting the operation of computer equipment or the LCAS computer network in any way. They are further responsible in full for any damage caused by illicit handling of computer equipment, including damage caused by computer viruses. Users and visitors are obliged to pay the LCAS any costs incurred by any damage they cause to any computer equipment.

4.4.10 The LCAS computer network

Users and visitors may not interfere with the work of other users of the LCAS computer network or the running and performance of the network as a whole (e.g. by excessive overloading of the network source, the dissemination of illegal content, targeted attacks or unauthorised access to other computers or other networks, the dissemination of computer viruses or other damaging software, the sending of unsolicited mail or Spam, etc.).

4.4.11 Monitoring by LCAS staff

Users and visitors take note of the fact that all the activity they conduct on a computer station is subject to monitoring by LCAS staff. Members of LCAS staff respect the privacy of users and visitors during their work and do not share the content displayed on monitors or the content of the pages they visit on the Internet with anyone, with the exception of cases violating these Library Regulations. If LCAS staff discover a violation of these Library Regulations and the user or visitor in question fails to heed their request for the immediate cessation of the given illicit activity, LCAS staff will pass any information and evidence discovered to members of LCAS managerial staff for further measures and will take further action in accordance with point 1.2 of these Library Regulations.

4.4.12 Personal data

If a user or visitor provides his or her personal data or data serving for his or her identification (e.g. information about his or her private life, person or third parties, e-mail address, Internet purchases, Internet banking, etc.) on the Internet, he or she does so expressly at his or her own risk. By doing so, the user or visitor exposes him or herself to the risk of the misuse of his or her personal data and the risk of identity theft, and any user or visitor who does so will be fully responsible for any damage arising. The LCAS hereby declares that it is not responsible for the decision of the user or visitor or for the dissemination of any information that the user or visitor decides to release about him or herself or any third parties on the Internet.

4.4.13 Data storage

The folder “Download” is pre-set for the temporary storage of downloaded data; users and visitors with a one-day pass with the Internet must use their own USB disk for the permanent storage of data. All data stored on a computer station, including the content of the folder “Download”, is automatically and irrevocably erased at the moment the user or visitor with a one-day pass with the Internet logs off from the computer station, at the moment the daily limit is exhausted and when the computer is switched off at the end of daily LCAS opening hours.

4.4.14 Restrictions and interruptions to the operation of the self-service computer study

The LCAS is not responsible for any damage that might be caused to users or visitors as a result of technical problems or other serious reasons resulting in the restriction or interruption of the operation of the self-service computer study. Users and visitors have no legal right to the use of computer equipment and the Internet in the self-service computer study.

4.5 LCAS Wi-Fi

4.5.1 General conditions

Users and visitors with a one-day pass with the Internet may use the LCAS Wi-Fi after logging in to the LCAS computer network. Users and visitors with a one-day pass with the Internet are fully responsible for their log-on details and its possible misuse. They may not communicate it to anyone, including LCAS employees, or enable the use of services for which they have logged on using their details. The user or visitor has no right to this connection, particularly in the case of technical problems. The LCAS does not provide users or visitors with technical support during the use of this service. Users and visitors with a one-day pass with the Internet may use the LCAS Wi-Fi during daily LCAS opening hours on an unlimited basis.

4.5.2 Use of sources of information

The LCAS Wi-Fi is designed for the use of EIR, for study purposes and to provide access to freely accessible data of an academic nature on the Internet. Users and visitors are obliged to use sources of information on the Internet in accordance with legal and moral standards. Users and visitors are prohibited from searching for, viewing, printing or disseminating WebPages with pornographic, sexual or erotic content, offensive ethnic or religious content, pages promoting racism, violence or the use of drugs and narcotics, pages serving commercial purposes (e.g. advertising, auctions, gambling, etc.) and any pages serving purposes other than study purposes.

4.5.3 Copyright Law

Users and visitors are obliged to observe Act 121/2000 Sb. in its full wording (The Copyright Law). All data and copies of works or parts of works obtained (in whatever form, on whatever medium) serve exclusively for the personal needs and study purposes of users and visitors. Their use in any other way, and in particular their further dissemination, copying, reproduction, loan, distribution (including distribution on computer networks), sale or other misuse, is not permitted, particularly for commercial purposes. The use of copies of works and computer programs obtained from licensed sources is subject to the conditions of the licence agreements closed (see part 4.2 of these Library Regulations).

4.5.4 Violation of the Copyright Law

The downloading or sharing of works protected by copyright (films, music, software, etc.) is prohibited at the LCAS. Should a user or visitor violate the Copyright Law during his or her activity on the Internet or other network service, he or she will be notified by LCAS staff of this fact and the fact that the staff of the LCAS have the right to deny the user or visitor access to the LCAS Wi-Fi for a period of three months if he or she commits a repeated violation of the Library Regulations.

Should the user violate the Library Regulations following the expiry of this three-month period of denial of access to the LCAS Wi-Fi, the staff of the LCAS have the right to block his or her user account and deny the user in question the provision of LCAS services for a period of six months. Should a visitor commit a repeated violation of the Library Regulations, the staff of the LCAS have the right to deny the visitor the purchase of a one-day pass with the Internet for a period of six months. Should a user or visitor violate the Library regulations following the expiry of this six-month period in which LCAS services are discontinued, his or her right to use LCAS services may be revoked permanently. In extraordinary cases, the right of a user or visitor to use LCAS services may be revoked permanently without the prior three-month and six-month withdrawal of service provision. The Director of the LCAS will rule on the permanent revoking of the right to use LCAS services.

4.5.5 Access rights

Users and visitors may work on the LCAS computer network exclusively under the user name allocated to LCAS users and visitors. Users and visitors may not try to obtain access rights that do not belong to them by any means. Should users or visitors obtain access rights that do not belong to them in any way (including system hardware or software errors), they are obliged to report this fact to a member of LCAS staff on duty without delay.

4.5.6 LCAS computer network

Users and visitors may not deliberately interfere with the work of other users of the LCAS computer network or the running and performance of the network as a whole (e.g. by excessive overloading of the network source, the dissemination of illegal content, targeted attacks or unauthorised access to other computers or other networks, the dissemination of computer viruses or other damaging software, the sending of unsolicited mail or Spam, etc.).

4.5.7 Personal data

4.5.8 Liability for damages

Users and visitors are responsible for the technical state of their own devices that they use to connect to the LCAS Wi-Fi (e.g. for adequate anti-virus protection, any other protection necessary offered by the given device, etc.). Users and visitors are responsible in full for any damage incurred by the LCAS by their connecting devices that are not adequately secured to the LCAS computer network (e.g. damage caused to the LCAS by the dissemination of illegal content, attacks on other devices over the LCAS computer network or other networks, the sending of unsolicited mail – Spam, etc. from the inadequately secured device of a user or visitor). Users and visitors are also responsible in full for any damage caused by their using their own devices in contradiction of technical standards and the recommendations of the manufacturer of the device on the LCAS computer network (e.g. damage resulting from a fire caused by the user or visitor’s own device, etc.).

4.5.9 Violation of the provisions of the Library Regulations

Should a user or visitor connect to the LCAS computer network on his or her own device that interferes in any way with the security of this network or uses LCAS Wi-Fi in contradiction of the Library Regulations, he or she will be notified of his or her violation of the Library Regulations and asked to disconnect his or her device. Should the user or visitor fail to comply with this request from the staff of the LCAS, further action will be taken in accordance with point 1.2 of these Library Regulations.

4.5.10 Failure or poor quality of the computer network

The LCAS is not responsible for any failure or poor quality of the LCAS Wi-Fi or for any damage that might be incurred by the user or visitor as a result of such circumstances.

4.6 Research services

Orders for research services are made by e-mail: reserse@knav.cz. A charge is made for these services (see Price List, section 5.7).

A request may be made for:

citation analyses from the Web of Knowledge and Scopus databases;
the determination of Impact Factor from Journal Citation Reports;
Hirsch-index searches of the Web of Science and Scopus databases;
consultation relating to databases.

4.7 Individual studies

4.7.1 General conditions

Individual studies are lockable premises in the protected zone designed primarily for short-term lease for a duration of one, five or twenty days. One study position, which may be used by only one leaser at any one time, is available in each individual study.

The operating hours of individual studies is identical to the daily LCAS opening hours.

4.7.2 The leaser of an individual study

A leaser of an individual study is a user who has, before the beginning of the agreed period of lease of an individual study at the latest, settled all his or her obligations in respect of the LCAS, this including the payment of the lease fee, and who has formally taken over an individual study from LCAS staff.

For the duration of the lease an individual study may be used exclusively by one leaser who may not enable the use of the individual study by other persons. A leaser may have only one individual study leased on any given day. The individual study leased must remain unlocked when the leaser is present in the given premises and be locked in his or her absence.

The leaser will keep the key to the leased individual study on his or her person for the entire duration of the lease and may not give it to any other person. The staff of the LCAS are entitled to check on the identity of the leaser at any time during opening hours during the period of lease of an individual study, this by requesting the presentation of a library card or personal identity card.

4.7.3 The reservation system

The lease of an individual study must be reserved in advance.

The lease of an individual study may be reserved by a user with valid registered membership with a library card exclusively through the reservation system on his or her user’s account. The reservation of a lease may be performed 14 days in advance at the earliest and by 8.30 a.m. on the first day of the period of lease at the latest.

The LCAS will confirm the acceptance of a reservation automatically by sending a confirmation e-mail stating the precise and binding first day of the period of lease and the day of the termination of the lease.

4.7.4 The cancellation of a reservation for the lease of an individual study

The cancellation of a reservation for the lease of an individual study may be performed without charge by 9.00 a.m. on the first day of the period of lease at the latest, this exclusively using this reservation system on your user account. The library does not allow the cancellation of reservations after this time and the obligation of paying the lease fee or cancellation fee will be incurred (see point 4.7.9).

No charge is made for the cancellation of a reservation of lease. Fees paid for the lease of an individual study are refunded to the payment card or to a bank account of the user and the individual study is made available for further reservation.

4.7.5 Payment of the lease fee

The lease fee must be paid by 6.30 p.m. at the latest on the first day of the lease period. Payments are made either on-line by payment card through a user account or by payment card or in cash at the LRSD.

Should the lease fee not be paid by the stipulated deadline, the reservation will be cancelled and the individual study made available for further reservation. The user will be obliged to pay a cancellation fee (see point 4.7.9).

4.7.6 The commencement of lease, the take-over of an individual study

Users are obliged to report to the LRSD to take over their reserved individual study by 6.30 p.m. on the first day of the period of lease at the latest. On this day the user will, following the presentation of his or her library card and the checking of the fulfilment of all his or her obligations in respect of the LCAS, including the payment of the lease fee, be lent a key to an individual study by LRSD staff and this loan will be recorded on his or her user account; the user will confirm the loan of this key by means of his or her signature on the loan ticket.

A member of staff of the LRSD will then acquaint the leaser with the state of the given individual study and the rules relating to its use, following which the take-over protocol will be signed and the leased individual study handed over.

Should the user fail to report to the LRSD at the stipulated time to take over the individual study, his or her reservation will be cancelled and the individual study made available for further reservation. The user will incur the obligation of paying a cancellation fee (see point 4.7.9).

Should the user fail to pay this cancellation fee within a period of three days of the cancellation of his or her reservation, thereby failing to fulfil his or her obligation, the LCAS will exact its rights by judicial means. The user is also obliged to pay the costs associated with this exaction.

4.7.7 The end of the lease

The lease of an individual study ends by 6.30 p.m. at the latest on the day of the end of the lease, or at an earlier time at the request of the leaser communicated to LRSD staff during daily LCAS opening hours by 6.30 p.m. at the latest at any time during the period of lease of an individual study (hereafter merely the “day of the end of lease”). The lease fee pay by the leaser is not returned either in whole or in part if a lease is ended early at the request of the leaser and the period of lease will be considered as having been properly exhausted.

On the day of the end of the lease, the leaser is obliged to report to the LRSD to hand over the individual study and return the loaned key to the individual study. The individual study in question will be checked in the presence of the leaser and taken over, along with the key, by the staff of the LRSD; the leaser is obliged to hand over the individual study on the day of the end of the lease undamaged and cleared along with the undamaged key.

The loan of the key to the individual study will then be removed from the user account at the LRSD. The LCAS will issue confirmation of the return of a key exclusively at the request of the leaser. A request for the issuing of such confirmation must be made before the return of the key to a member of staff of the LRSD. The loan of a key to an individual study is terminated by the prompt and proper hand-over of the undamaged individual study along with the undamaged key and its removal from the user account of the user.

Should the staff of the LRSD discover during the hand-over of an individual study that its fixtures or fittings have been damaged in any way, the leaser’s user account will be blocked and the provision of LCAS services to him or her interrupted until such time as all outstandings of the LCAS in relation to the leaser have been settled.

4.7.8 The use of an individual study during the period of lease

4.7.8.1 Noise, consumption of food and drinks

The leaser is obliged to observe the Library Regulations while working in an individual study and to use the individual study in accordance with the purpose of its lease. It is, in particular, prohibited to have sound signals switched on on mobile telephones. All conversation, including telephone conversations, and the consumption of food and drinks (with the exception of non-alcoholic drinks in closable containers) are also prohibited. Normal conservation, including telephone conversations, and consuming food are permitted in the rest area.

4.7.8.2 Leaving items in individual studies

It is prohibited to leave food and drinks in individual studies during the period of lease. Food and other perishables will be disposed of on the same day after the end of daily LCAS opening hours without compensation. The LCAS is not responsible for personal effects, computer equipment, valuables, money, documents or any other items left by the leaser in an individual study during his or her lease.

4.7.8.3 The daily inspection of individual studies

Every time he or she enters an individual study, the leaser is obliged to check its current state and properly report any shortcomings discovered to the staff of the LRSD without delay. Should he or she not do so, he or she will be responsible for all costs associated with the rectification of any shortcomings found.

LCAS staff and cleaning services enter all individual studies (including leased studies) every day after opening hours have ended to perform checks and regular cleaning work. Should LCAS staff discover during the inspection of an individual study that its fixtures or fittings have been damaged in any way, the user account of the leaser will be blocked and the provision of LCAS services to the given leaser interrupted until such time as all the obligations of the LCAS in respect of the given leaser are settled. In serious cases, the LCAS reserves the right to terminate the lease of the individual study prematurely (proceeding in accordance with point 4.7.7).

The leaser may not leave documents from the freely accessible library holdings designed for on-site loans or unloaned documents from the freely accessible library collections designed for off-site loans in an individual study when he or she leaves an individual study on any given day or after daily LCAS opening hours have ended. Such documents will be returned to the freely accessible library holdings by LCAS staff.

Food and other perishables will be disposed of on the same day without compensation.

4.7.8.4 The limitation or interruption of the operation of individual studies

The LCAS is not responsible for any damages incurred by leasers in the case of the sudden interruption or limitation of the operation of individual studies for operational, technical or other serious reasons (higher power). Should such a situation arise, the leaser is obliged to respect the organisational instructions of members of LCAS staff.

4.7.9 Cancellation and other fees

A cancellation fee to the amount of 100 % of the pertinent lease fee is charged (see Price List, section 5.5). The user will incur the obligation of paying the cancellation fee if he or she fails to cancel his or her reservation properly in accordance with point 4.7.4 and fails to pay the lease fee by the stipulated deadline (see point 4.7.5) and/or fails to report to the LRSD to take over the reserved individual study (see point 4.7.6).

Should a leaser fail to return the key on the day of the end of his or her lease, or damage or lose the key to an individual study, he or she will be obliged to pay a fee for the purchase and replacement of the lock (see Price List, section 5.9) and his or her user account will be blocked and the provision of LCAS services to him or her interrupted until all obligations of the LCAS in respect of the user are settled.

Should the leaser return the undamaged key to an individual study within 14 calendar days of the day of the end of his or her lease, he or she will be obliged to pay merely a fee for the replacement of the lock (see Price List, section 5.9).

4.7.10 The safekeeping of unremoved items

Items remaining in an individual study after the end of the lease will be removed by LCAS staff and recorded and stored at the LRSD where the leaser will be able to collect them within a period of 14 days during daily LCAS opening hours. Foods and other perishables will be disposed of without compensation.

When collecting items stored at the LRSD that have been left in an individual study, the leaser is obliged:

to submit a library card or personal identity card,
to confirm the collection of the given items in writing,
to pay a storage fee (see Price List, section 5.9).

4.7.11 The return of the lease fee in the case of the unforeseen interruption or limitation of operations

The leaser will have no right to the return of the lease fee, either in whole or in proportionate part, in the case of any unforeseen short-term closure of the LCAS. For these purposes, the short-term closure of the LCAS means any closure on one day for part of daily LCAS opening hours.

In the case of the unforeseen long-term closure of the LCAS for operational, technical or other serious reasons, the leaser will be returned a proportionate part of the lease fee for each day on which operations are interrupted following the first day of the closure of the study. For these purposes, the long-term closure of the LCAS means its closure for one day and more lasting the entire daily LCAS opening hours.

4.7.12 The lease of a free individual study

Should an individual study be free, a user with valid registered membership with a library card may agree a one-day lease of an individual study at the LRSD in person on the day of his or her visit to the LCAS without using the reservation system, this at the longest for a period by 6.30 p.m. on the given day.

The lease fee for 1 opening day is fixed and must be paid regardless of whether the user is to use an individual study for the whole or merely part of opening hours.

The conditions given in section 4.7 et seq. of these Library Regulations relate correspondingly to other matters concerning the one-day lease of an individual study.

PRICE-LIST

These prices are final and include VAT according to valid legislation.

If not specified otherwise, prices are related to the services in the study (e-mail: infoknav@knav.cz, tel.: 221 403 208, operating hours: Monday–Friday, 9 a.m. to 7 p.m.).

5.1 Registration

Fee for issuing an LCAS library card		50 CZK
Fee for first registration of a third-party chip card		free
Registration fee	membership valid for 365 days	190 CZK
Registration fee	membership valid for 183 days	100 CZK
Registration fee – remote access	membership valid for 365 days	190 CZK
Registration fee – remote access by correspondence (50 CZK postage surcharge)	membership valid for 365 days	240 CZK
Registration fee – from the age of 70	membership valid for 365 days	100 CZK
One-day pass		10 CZK
One-day pass with the Internet		30 CZK
Fee for the issuing of a duplicate library card		70 CZK
Fee for second and subsequent registration of a third-party chip card		10 CZK

5.2 Requests and reservations

Failure to collect a requested document	10 CZK
Loan reservation	10 CZK
Failure to collect a reserved document	10 CZK

5.3 Late return and reminders

Fee for late return – 1 calendar day / 1 document	3 CZK
1^st reminder	10 CZK
2^nd reminder	10 CZK
3^rd reminder	10 CZK
Director’s reminder (registered letter)	400 CZK
Lawyer’s reminder	1.000 CZK
Fee for late return documents loaned through the interlibrary service – 1 calendar day / 1 document	10 CZK

5.4 Loss of a document

Charges for damage caused by failure to return, loss, damage or destruction of a document.

Fee for replacement with a different publication (for each document)	50 CZK
Fee for monetary compensation (for each document)	100 CZK
Fees for document copying and binding – see Price list of Reprographic and bookbinding services
Fee for loss of electronic carrier	50 CZK

5.5 Fees for the lease of an individual study

Lease fee	1 opening day	100 CZK
	5 opening days	400 CZK
	20 opening days	1000 CZK

5.6 Interlibrary services

* costs stipulated by library supplying services

5.6.1 Domestic interlibrary loan services

Domestic interlibrary loan services	*
Domestic interlibrary loan services, postage	70 CZK
Domestic interlibrary reprographic services	*

5.6.2 International interlibrary services for users

International interlibrary loan services	500 CZK
International interlibrary loan services from the British Library and overseas	700 CZK
International interlibrary reprographic services, for each commenced 5 pages	60 CZK
Fees for late return	*

5.6.3 International interlibrary services for CAS employees

International interlibrary loan services	250 CZK
International interlibrary loan services from the British Library and overseas	450 CZK
International interlibrary reprographic services, for each commenced 5 pages	40 CZK
Fees for late return	*

5.7 Research services

Services are provided by the LRSD (e-mail: reserse@knav.cz).

For each commenced hour of research – employees of the CAS	100 CZK
For each commenced hour of research – others	250 CZK

5.8 E-books on Demand (EOD)

Handling fee	200 CZK
Fee for 1 digitalised page	4 CZK
Fee for sending e-book by post on CD/DVD carrier – Europe including CR	150 CZK
Fee for sending e-book by post on CD/DVD carrier – Other countries	200 CZK

5.9 Other fees

Storage fee	100 CZK
Fee for the loss of a locker key	100 CZK
Fee for the loss of a tag with a coat-hook number	50 CZK
Fee for damage to peripherals (keyboard, mouse)	500 CZK
Fee for payment by transfer from abroad	200 CZK
Fee for purchase of lock if key to individual study is not returned promptly or is damaged or lost	1.000 CZK
Fee for replacement of lock if key to individual study is not returned promptly or is damaged or lost	200 CZK

5.10 Reprographic and bookbinding services

5.10.1 Reprographic services in the study

5.10.1.1 Self-service printing of documents and printed copies

A4, black-and-white	one side	1 CZK
A4, black-and-white	both sides	2 CZK
A3, black-and-white	one side	2 CZK
A3, black-and-white	both sides	4 CZK
A4, colour	one side	6 CZK
A4, colour	both sides	12 CZK
A3, colour	one side	12 CZK
A3, colour	both sides	24 CZK

5.10.1.2 Self-service digital copying

A self-service book scanner is available to users and visitors for the production of digital copies. No charge is made for the use of this scanner.

free of charge

5.10.1.3 Copies from the historical book collection

Digital copy / 1 page of document, colour scan	15 CZK
Digital copy / 1 page of document from a document already digitalised	10 CZK
Storage on DVD/CD (including media)	80 CZK
Storage on USB HDD / flash disk	20 CZK
Storage on Internet storage site	20 CZK
Provision of one-off reproduction rights / 1 page of document for scientific publishing	free of charge
Provision of one-off reproduction rights / 1 page of document for purposes other than scientific publishing	1.000 CZK
Postage for delivery – according to the valid tariffs of Czech Post

Printing and copying to order

The service can be ordered from the LRSD. More information about the services »

5.10.2 Reprographic and Bookbinding Centre

Operating hours of the Reprographic and Bookbinding Centre: Monday–Thursday, 7 a.m. to 3 p.m., Friday 7 a.m. to 2 p.m.
Contact: dvorakova@knav.cz, tel.: 221 403 263, -243
More information about the services

5.10.2.1 Printing and copying

Black-and-white printing and copying

A4, black-and-white, one side	1–99 pcs	2,40 CZK
A4, black-and-white, one side	above 100 pcs	2 CZK
A4, black-and-white, both sides	1–99 pcs	3,60 CZK
A4, black-and-white, both sides	above 100 pcs	3 CZK
A3, black-and-white, one side	1–99 pcs	4,30 CZK
A3, black-and-white, one side	above 100 pcs	3,60 CZK
A3, black-and-white, both sides	1–99 pcs	5,50 CZK
A3, black-and-white, both sides	above 100 pcs	4,80 CZK
Additional fee for copying from a book / 1 page		1 CZK

Colour printing and copying

A4, colour, one side	1–99 pcs	9,60 CZK
	100–199 pcs	9 CZK
	above 200 pcs	8,40 CZK
A4, colour, both sides	1-99 pcs	18 CZK
	100-199 pcs	16,80 CZK
	above 200 pcs	15,60 CZK
A3, colour, one side	1-99 pcs	16,80 CZK
	100-199 pcs	15,60 CZK
	above 200 pcs	14,40 CZK
A3, colour, both sides	1-99 pcs	31,20 CZK
	100-199 pcs	26,40 CZK
	above 200 pcs	24 CZK

5.10.2.2 Scanning

Original up to A4, 1 page	black-and-white	2,40 CZK
Original up to A4, 1 page	colour	6 CZK
Original up to A3, 1 page	black-and-white	4,80 CZK
Original up to A3, 1 page	colour	9,60 CZK
Additional fee for scanning from a book / 1 page		1 CZK

Scanning of more than 1000 pages is provided by the Digitization centre, the price is on request with regard to the specific parameters of an order (e-mail: digitalizace@knav.cz, tel. 286 851 955, https://digit.lib.cas.cz/)

5.10.2.3 Binding

Whole-bound boards + print

Whole-bound boards + print	A5	239 CZK
	A4	397 CZK
	A3	558 CZK

Glued binding with metal spine (Unibind)

Basic binding A4, width of spine	up to 21 mm	47 CZK
	21–45 mm	56 CZK
Folio boards A4 + imitation leather with print		114 CZK
Imitation leather boards A4, no print		96 CZK
Imitation leather boards A4 with print		126 CZK

Binding on plastic spiral

A4 binding on spiral	up to 25 mm	38 CZK
A4 binding on spiral	25–45 mm	49 CZK

Thermal binding

Thermal binding A4–A5

41 CZK

Stitching

Saddle stitching, 2 dips (workbook)	8,40 CZK
Corner stitching	3 CZK

5.10.2.4 Other bookbinding services

Perforation	3 CZK
Collating	3 CZK
Folding	3 CZK
Preparing of diploma board (A4)	133 CZK
Pasting-in 2 corners for diploma attachement	7 CZK
Repairing books – by appointment

5.10.2.5 Printing and binding of dissertations

* We can’t guarantee express binding, if the working capacity RBC is replete. Call to get more information 221 403 243.

A4, black-and-white	one side	2 CZK
A4, black-and-white	both sides	3,60 CZK
A4, colour	one side	7,20 CZK
Dissertation binding service (cloth or leatherette boards)	three-hour*	354 CZK
	one-day	302 CZK
	three-day	252 CZK
Dissertation binding service (glued binding with metal spine – Unibind)	two-hour*	355 CZK
	one-day	302 CZK
Board (or spine) print of three lines maximum included in the price of binding. Print of each additional line:		21 CZK
Print on the spine		25 CZK
File flap manufacture		21 CZK
CD sleeve		4 CZK
Binding into the original cover (repair)		100 CZK
Pasting-in- of pages		43 CZK
Ribbon for attachments		15 CZK

5.10.2.6 Lamination, Passe-partout

Lamination	A5	17 CZK
	A4	31 CZK
	A3	42 CZK
Passe-partout	A6	158 CZK
	A5	239 CZK
	A4	317 CZK
	A3	476 CZK

5.10.2.7 Custom boxes fabrication

Price on request with regard to the specific parameters of an order (e-mail: dvorakova@knav.cz, tel.: 221 403 263, -243)

FINAL PROVISIONS

During registration and the extension of membership, users will confirm with their signature that they have acquainted themselves with the Library Regulations, agree to the conditions given in them and undertake to observe them, and that they will acquaint themselves with each new version of these Library Regulations released by the LCAS on its WebPages. When issued with a one-day pass, visitors will confirm with their signature that they have acquainted themselves with the Library Regulations, agree to the conditions given in them and undertake to observe them.

The Director of the LCAS or an employee accredited by the Director of the LCAS may permit exceptions to the Library Regulations.

The LCAS reserves the right to update these Library Regulations. The valid wording of the Library Regulations will be displayed on its WebPages (www.knav.cz/library–regulations).

These Library Regulations come into effect on 8. 6. 2020. The Library Regulations of 17. 12. 2018 will cease to be valid on 7. 6. 2020. All rights and obligations relating to the period of their validity continue to remain effective in respect of the parties.

Ing. Magdaléna Vecková

Director of the Library of the Czech Academy of Sciences

Prague, 20. 3. 2023