Team Assistant

We seek a Team assistant to provide administrative support for the Department of Cosmology and Gravitational Physics. We are a team of 28 researchers, working on fundamental physics problems posed by observations of our Universe. 

What you will do

  • Provide administrative support to the department of Cosmology and Gravitational Physics, ensuring smooth day-to-day operations.
  • Assist with employment of new hires and preparation of purchase orders, liaising with appropriate units of FZU.
  • Maintain electronic and physical records ensuring information is organized and easily accessible. Assist in preparing reports and updating internal databases.
  • Manage calendars, arrange meetings, and set up conference rooms, ensuring there are no scheduling conflicts.
  • Assist with the organising Department’s events and conferences.
  • Communicate with Department’s international guests and assist in their travel arrangements. Help with travel arrangements for Department members and trip-related record keeping. Handle confidential information with discretion and integrity.
  • Co-ordinate with other FZU departments.

What we expect

  • Proven work experience as a secretary or administrative assistant
  • Proficiency in Microsoft Office Suite
  • Strong communication and interpersonal skills
  • Organizational and multitasking abilities
  • Attention to detail and problem-solving skills
  • Czech language proficiency at the C2, or native speaker level
  • English proficiency (C1 expected, B2 minimum)

What we offer

For this role, we offer the following compensation and benefits: 

  • The opportunity to be part of a dynamic team researching the Universe.
  • 5 weeks holiday, 6 days personal leave, meal allowance, and other employee benefits, including comprehensive healthcare insurance and a retirement plan.
  • Work-life balance support (flexible working hours).
  • Multisport card, yoga classes on the premises, academy operated kindergarten.
  • Collaborative and positive work environment.
  • Opportunities for professional growth and development with support for continuing education - professional training, soft skills training, and language courses.
  • Additional pension and holiday contributions after the first year of employment

It´s good to know

  • Starting date negotiable.
  • Place of work – Prague 8, Ládví
  • Full-time
  • 1-year contract with possible extension upon mutual agreement

Please, submit your application (including your motivation letter, and CV) to kariera [at] fzu [dot] cz

We look forward to hearing from you! 

Oddělení
Oddělení kosmologie a gravitační fyziky
Pracovní obor
Administrativní
Kontaktní osoba
Simona Dačeva
E-mail
kariera [at] fzu.cz

FZU – Institute of Physics of the Academy of Sciences of the Czech Republic is a leading public research institution based in Prague.

FZU is the largest institute of the Academy of Sciences of the Czech Republic with more than 1100 employees and focuses on basic and applied research in the field of physics. Our top researchers strive to understand and explain the basic phenomena and processes of how the world works and thus respond to the current scientific and technical challenges of our society.

As an employer, FZU supports equal opportunities and diversity. This approach helps to foster a positive work culture and creates a supportive environment for all employees. The principles of diversity, equity, and inclusion are embedded in our policies and hiring practices, providing a solid foundation for fair selection processes.

GDPR – protection of your personal data

We would like to inform you that by sending a reply to the advertisement, you provide the relevant administrator with your personal data for the purpose of conducting the selection procedure and concluding an employment contract or agreement (DPP, DPC) regarding the position you have chosen. This processing of your personal data will be carried out on the legal basis of the performance of a contract pursuant to Article 6 para. 1 lit. b) the General Data Protection Regulation (GDPR). Your personal data will be processed only to the extent necessary and only for the duration of the selection procedure for the given position. The processing of your personal data will be sufficiently secured, your personal data will not be passed on to third parties without your consent. In accordance with applicable law, we inform you that you have the right to (i) access your personal data, (ii) correct or complete inaccurate or false personal data, (iii) to erasure of personal data, (iv) to restrict the processing of personal data in special cases, (v) to data portability, (vi) to object to processing and (vii) to contact the Office for Personal Data Protection.